Фахівець з партнерських відносин

ACTED — французька неурядова організація, заснована в 1993 році, яка підтримує вразливі верстви населення, які постраждали від гуманітарних криз у всьому світі. ACTED надає постійну підтримку вразливим громадам шляхом забезпечення стійкості післякризових заходів та готовності до довгострокових викликів, що стоять перед населенням, з метою подолання циклу бідності, сприяння розвитку та зменшення вразливості до катастроф. Наші співробітники завжди готові реагуванню в надзвичайні ситуації, підтримці та відновленню сталого розвитку через 450 проектів у 40 країнах.

Assignment

Under the direct supervision of the Grants Supervisor, the Grants Officer for CSO Sub-Grants will mainly be involved in the cordination of the implementation of the grants by local CSOs. 

He/She will be responsible for supervising t the grants assistants in the designated region, in which the PO will be assigned,  being the primary point of contact for the implementation phase of the grants, ensuring compliance during the grant implementation and following up with and supporting the grant assistants and the selected Civil Society Organizations on reporting and any contractual issues. 

He/She will also be responsible for capacity building needs and coordination with the Base Managers for local authority liaison needs. 

Functions:

Project management and reporting 

Planning, Implementing and Reporting 

• Manage all incoming and outgoing documentation to Partnership Project Assistant and CSOs, maintain high standards of information management and filing
• Day to day supervision of SCOs performance at the area level, with the support of the line manager
• Draft lessons learned and best practises identified from the CSO sub-granting process.   
• Supporting the line manager in devising weekly and long-term work plans for the project implementation, particularly or information management activities 
• Facilitates workshops for and assist in designing and organizing  capacity building  activities to all sub-grant recipients on humanitarian principles, Accountability to Affected Population (AAP), vulnerability targeting and other  topics on improving institutional and organizational capacity.
• Attending/Organising regular staff coordination meetings
• Excellent liaison with other Team Members, ensuring consistency and coordination of activities in the centre 
• Timely reporting on problems and challenges while working with partners to the line Manager 
• Support draft of narrative reports / cluster report and contribute to the development of financial reports through regular budgetary follow ups,
• Communicate systematically to the Partnership Coordinator / Partnership Manager on Grant assistants progress and CSOs documentation & compliance
• Support to Area Coordinator, the line manager and the Technical Coordinator in identifying areas for improvement and developing centre strategy
• Supporting AME activities during monitoring and evaluation activities of project implementation and addressing recommendation of AME department to enhance effectiveness of project activities and maximize impacts 

Supporting the line manager in updating the PMF to capture project implementation progresses

Logistics 

• Send accurate and precise order forms in a timely manner if requested by the line manager 
• Confirm quality of material selection when applicable 
• Ensure a proper management and use of the project assets and stocks
• Plan team movements based on available fleet and applicable policies

Finance 

• Support the line manager in reviewing the BFU(s) and provide accurate forecasts
• Support the line manager in forecasting monthly cash requirements of the project and submit to AC

HR

• Commitment to continuous learning through trainings and timely identification of capacity-building needs and opportunities, in coordination with line Manager/TC/HR Dept.  
• Supervise recruitment of enumerators when needed for data collection 
• Train Enumerators 

Transparency and Compliance 

• Ensuring compliance to ACTED internal procedures and donor procedures
• Accurate record keeping of project documentation, including photos and proper filing of meeting minutes, databases, attendance sheets, assessment reports/documents, review and updating of databases etc., in soft and hard copy

Others

• Provide translation 9 IF POSSIBLE) of various documents (e.g. reports, minutes, beneficiary lists, information signs ) upon request of the line manager 
• Perform any additional task as requested by the line manager.

Key Performance Indicators:

• Number of CSO reports submitted on a timely and monthly basis
• Visibility of ACTED, donors and partners are ensured in all activities, in compliance with ACTED Global guidelines
• FLATS procedures are respected
• Best practices are identified and formalized throughout the CSO implementation period

Зацікавлені кандидати повинні надіслати резюме українською або англійською мовою вказавши в темі листа посаду, на яку претендують (повідомлення без вказання посади не розглядатимуться). Тільки вибрані кандидати будуть запрошені на співбесіду. IMPACT і ACTED — роботодавці рівних можливостей.