Office Manager

ALLSTARSIT is a global outstaffing service provider established in 2004. We connect leading tech companies with top talent in software development for various industries, including cybersecurity, AI, healthcare, fintech, IoT, automotive, telecommunications, and media. Headquartered in San Francisco, ALLSTARSIT has development hubs in EU, MENA, APAC, and LATAM regions. The company has been consecutively awarded as the best employer by DOU for two years. See how we work together  - youtu.be/wcN1eMU75VY 

Position Overview: We are looking for a highly organized and proactive Office Manager to oversee our daily office operations and ensure a smooth, efficient, and welcoming workplace. You will play a central role in supporting the team, managing vendors, coordinating facilities, and implementing administrative systems and procedures. 

Key Responsibilities:

• Manage office operations and procedures, including supplies, IT, and facility maintenance 

• Organize and coordinate administrative duties and office logistics 

• Act as the primary point of contact for internal teams and external vendors 

• Ensure compliance with health and safety policies 

• Support onboarding of new employees, including workstation setup 

• Manage office budget and track expenses 

• Plan and support team events, offsites, or internal meetings 

• Assist with document control, reporting, and internal communication 

• Maintain an up-to-date database of car numbers for office parking access 

• Cooperation with contractors: search for reliable partners, tendering, quality control and budgets 

• Organization of delivery of branded items and corporate souvenirs and gifts for company members 

• Finding contractors to organize minor repairs, renovations, and office relocations 

Qualifications:

• Proven experience in office management, executive assistance, or administrative roles 

  • Excellent organizational and multitasking abilities 

  • Strong interpersonal and communication skills 

  • Proficiency in Microsoft Office 

  • Problem-solving mindset and proactive attitude 

  •  English proficiency is a plus 
    
    

WHAT WE OFFER

 Focus on your health
We prioritize your well-being with comprehensive medical insurance. On top of that, we offer sport compensation, access to a personal psychologist, in-office massages, and regular mental health webinars.

 Grow with us
Our commitment to your growth includes a personal education budget, English and Polish language courses, tech meetups, online subscriptions, mentorship opportunities, internal learning programs, and engaging webinars.

 Create with the ambitious
85% of our professionals are senior-level, bringing top-tier knowledge and skills. We value every voice and create space for ideas that make a real impact.

 Work in the heart of Kyiv
Our office in BC Gulliver offers more than just a great view. Enjoy daily breakfasts, with the team, relaxing massage sessions, and music lessons to unwind. And yes — your safety is covered with a certified bomb shelter on floor –3.

 Manage your time
We prioritize your comfort and flexibility with a schedule that fits your lifestyle. Focus on results — not hours spent.

 Enjoy corporate life
Our dedicated Happiness Manager helps you stay connected through a mix of virtual and in-person social activities, while our internal Ambassador Program celebrates your efforts and achievements.

 Work for victory
As part of a global company, ALLSTARSIT Ukraine is committed to supporting our local team and making a meaningful impact through corporate social responsibility. Our efforts focus mainly on helping refugees, children, animals, and supporting blood donation centers across the country.