Project Coordinator

Job title:                      Project Coordinator

Location:               Zakarpatska, Ukraine

Reports to:            Project Manager

Contract duration:     11 months (three months’ probation period)

HelpAge General

HelpAge International works with partners and a diverse global network of more than 171 organizations across 90 countries, supporting millions of older people to live safe, dignified, and healthy lives. Through our partnerships and collaborations, we work to ensure the inclusion of older people across society and strive to deliver a just and fair world for everyone, whatever their age. Our work is driven by our desire to deliver real impact for older people, to be inclusive, to work in partnership and to learn from our shared experience. 

Our 2030 strategy Ageing in a Just World sets out how we will work together to shape the future we all share. By working together, we aim help inspire a movement for change and through ensuring all our work promotes older peoples’ wellbeing, dignity and voice, we can transform the lives of older people now and in the future. 

As part of our 2030 strategy, we have a continued commitment to inclusive humanitarian action, supporting older people and their families at a time of crisis.

Ukraine Crisis 

HelpAge has been present in Ukraine since 2014. With a total workforce of over +600 people including staff, volunteers, and contractors.  Our response plan includes cash assistance, food distributions, NFI distribution, health and dignity kits, support to access health services, care and support, WASH, protection, mental and psychosocial first aid.

We are now seeking a Project Coordinator to support the implementation of our WHO/FCDO project. The Project Coordinator will be responsible for the coordination of activities in the relevant geographic area ensuring full compliance and application of all HelpAge International (HAI) Ukraine policies, facilitating project development, and ensuring timely delivery of project activities including implementation, monitoring, and reporting, and budget control and management. 

 Key responsibilities:

• Work closely with project manager with support Programe Lead to develop project implementation plan, procurement and MEAL plan.
• Lead implementation of WHO funded project in Zakarpatska region
• Organize, coordinate implementation, and follow up project activities, and ensure timely delivery.
• Coordinate, oversee and direct the work of project officers and social workers and ensue the quality and timeliness of their deliverables as well a full adherence to HAI standards.
• Establish and maintain close working relationships with project partners and stakeholders, international and local organizations active in the area.
• Work closely with logistics and procurement teams and ensure the project supplies are procured and delivered on time.
• Work closely with the communication team, to develop the success stories
• Participate in relevant coordination and sub cluster meetings and provide feedback.
• Closely coordinate activities with technical teams (Health, Rehab and MEAL and seek actively their input as necessary for the appropriate project implementation.
• Work closely with the protection team and ensure that service maps are updated, and referrals of beneficiaries are made in time and quality.
• Ensure that project reports are drafted timely.

Let’s talk about you:

You will be a Ukrainian national with:

Essential requirements:

• Experience in implementing humanitarian and development project in Ukraine, preferably in humanitarian field.
• Excellent communication, organization, and planning skills.
• Preferably good communication skill both in speaking and written English and Ukrainian.
• University degree in social work, or a relevant field.
• Experience in implementing projects in close collaboration with local and/or regional authorities.
• Strong interpersonal and teamwork skills.
• Problem solving skills and willingness to travel through Ukraine as required.

Desirable:

• Experience in working with elderly people.
• Coordination, collaboration, and negotiation skill.
• experience in overseeing the work of staff at the local level, such as social workers and volunteers.
• Knowledge of HelpAge International principles.

At HelpAge International, we believe in the importance of empowering our people to be change makers and leaders at all levels. We expect our people to embrace and live our values, challenging themselves every day to identify issues that are most important to older persons and their communities, and to make an impact that matters.

 In addition, as an HelpAge employee you are expected to:

•  Work collaboratively, building mutual trust and respect, with external organizations and partners to achieve our strategic aims and objectives; being accountable for the work you do together.
• Adapt to new directions or opportunities arising within the organization and in your work area; being flexible in your role, constantly using the feedback to learn more and evolve further.
• Lead behavioral and cultural change through embracing a supportive, collaborative, and highly inclusive environment where everybody feels supported, respected and engaged.
• Lead and promote a culture of including the voices of older people across our support, convening and thought leadership roles, in a way that is transformative, empowering and highly inclusive of those marginalized by gender, economic status, disability and other factors of discrimination.

 Safeguarding

HelpAge International is committed to safeguarding the communities with which we work, our partners, staff and any others who we come into contact with.

 Therefore, you will also be responsible for:

• Preventing harm and abuse from our people, operations and programmes to anyone that encounters our work.
• Reporting all safeguarding incidents you see, hear, hear about or suspect, using our internal reporting mechanism.
• Complying with all safeguarding framework policies and practices
• Completing mandatory training courses relating to our safeguarding policy framework and complying with HR vetting procedures.