Finance Officer / Finance Coordinator

Base: Lviv

Starting date: March 2026

Contract duration: 3-4 month (depending on qualifications) probation period with possible extension after successful completion

About PIN Ukraine:

People in Need (PIN) has been active in Ukraine since early August 2014. Currently, PIN is one of the major humanitarian actors in Ukraine responding to the recent military escalation providing humanitarian aid to conflict-affected people across Ukraine. 

PIN is an equal opportunity employer and welcomes applications from all qualified candidates regardless of race, ethnicity, nationality, age, religion, disability, sexual orientation, gender identity, or any other characteristic. PIN encourages applications from individuals of diverse backgrounds and values diversity.

General information about the role of the person: 

Finance Officer / Finance Coordinator under the direct supervision and line management of Finance Manager (here below – FM), in close cooperation with Head of Finance and Accounting Department (here below – HoFAD) and performs the responsibilities listed in here below. 

Description of general duties: 

Acts as a mentor and controller of work quality for team members of the finance and accounting department in matters of working with Implementation Jobs cards in NAVISION and ELO. 

Coordinates the work of Finance Officers with contracting documentation 

Responsible for timely updating of data in the Projects module in NAVISION regarding the creation of project implementation cards, creation of connections between budget lines of resource cards and implementation cards, addition and regular revision of plans and cost forecasts, etc. 

At the request of the line manager and in accordance with her instructions, carries out re-allocation in NAVISION between budget lines; 

Assists the manager in the process of preparing documents for audits, donor spot checks, and other requests. 

Responsible for the preparation, compilation and submission of financial reporting to the UHF projects, as well as responsible for uploading and archiving such financial statements in ELO and closing the reporting data in the NAVISION system accordingly. 

Engaged to cooperation with the Partners, and processing of the partners documentation, in particular: 

• checking partnership agreements and amending of them, financial annexes to partnership agreements and amendments to them; 

• verification of partners' budgets at all stages of partnership; 

• control of completeness and correctness (numerical verification, application of exchange rates, eligibility of expenses based on analysis of accounting records, etc.) of financial reports of partners and accompanying documentation submitted together with reports in accordance with the terms of partnership agreements; 

• communication with responsible persons of finance partners regarding conclusions in financial reports, and accompanying documentation; 

• receiving corrected and initially missing documentation; 

• uploading financial reports and supporting documentation in ELO to partners' report folders when the reports are approved, along with all supporting documentation received from partners; 

• preparing of Excel tables for import into NAVISION; 

• increasing the financial capacity of partners by conducting trainings and consultations; 

• taking part in kick-off meetings with Partners and presentation creation; 

• taking part in the partnership assessment; 

Specific duties and responsibilities (categorized): 

• scan financial and administrative documentation upon requests; deliver the scans by FTP, email, etc. 

• upload scans of partnners’ documents through ELO Enterprise to ELO; 

• prepare PAFs (Payment Approval Forms) for partners’ instalments; 

• follow Financial Security Rules, especially to maintain confidentiality; 

• responsible for correctness and completeness of information acquired; 

• ensure timely and effective implementation of department/ project activities and prompt providing of all relevant information to line manager; 

• ensure nondisclosure of PIN confidential information and nondisclosure of staff/beneficiaries/other person personal data that he/she obtained in the process of work. 

Qualification Criteria:

 Education and Speciality 

Minimum required education – University degree in Finance, Accounting (obligatory) 

3.2. Work Experience in the Speciality: 

Finance, Accounting, Audit, Administrative, Compliance work – more than 3 years.  

3.3. Required Expertise: 

• Basic understanding of Ukrainian legislation; 
• Willingness to learn and develop professionally; 
• Work experience in the humanitarian context; 
• Knowledge in reporting and budgeting; 
• proficient user of Excel, Word;  
• Teamwork and leadership experience; 

Required Skills and Competencies: 

• People management 
• Self-management 
• Result orientation 
• Flexibility and openness to change 
• Problems and tasks solving approach 
• Good communication skills and soft skills; 
• Collaborative, team-oriented 
• Responsible, attentive to details.
  

English 

Level – Intermediate (B1-B2 and above).

We offer:

• A competitive salary according to the People in Need salary scale in amount of 1495-2078 EUR Gross (depending on qualifications) on probation period (3% increase after probation)

• Opportunities for professional development through various capacity-building activities, including trainings, workshops, and seminars.

• 28 calendar days of annual leave, plus 3 additional New Year bonus leave days.

• Possibility to work one day per week remotely for office-based staff.

• Coverage of accommodation and per diem costs for work-related travel outside the assigned office region and/or in cases of excessive travel distance or time, in accordance with People in Need travel policy.

• Provision of a laptop, mobile phone (including prepaid SIM cards), and People in Need branded items (backpack, thermal mug, notebook, portable power bank).

• People in Need offices are equipped with all necessary security and energy-resilience measures, ensuring uninterrupted internet access.

• Free coffee, tea, milk, and water available in all offices.

• A multicultural and friendly working environment, with approximately 300 staff members in the Ukraine programme.

Application procedure:

Please send clearly marked CV and Motivation letter in English. Please note, only the shortlisted candidates will be contacted. Written test and interviews will be conducted on a rolling basis and the vacancy will be closed when filled.

Please note that PIN does not charge a fee at any stage of its recruitment process.

We support the principles of inclusiveness and non-discrimination in the selection process. You can submit an anonymized resume - without specifying your name, age, gender, photo or other personal data. Such resumes will be reviewed on a general basis in accordance with professional experience and qualifications.