Office Manager

The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC also endeavours to prevent suffering by promoting and strengthening humanitarian law and universal humanitarian principles. Established in 1863, the ICRC is at the origin of the Geneva Conventions and the International Red Cross and Red Crescent Movement. Please visit www.icrc.org for more information. In 2014 and recently, the ICRC expanded its presence in Ukraine. There are more than 600 ICRC staff working in Kyiv, Donetsk, Luhansk, Dnipro, Poltava, Lviv, Odesa and Vynnytsia. 

Office Manager 

Based in Odesa 

AIM OF THE POSITION

The Office Manager position will contribute to full scope of projects and activities of the Premises department, aimed at ensuring the vital activity of the residential and non-residential premises in the delegation's premises set-up. The position requires supervising skills (Domestic Staff), solution and customer orientation, good communication skills

CORE RESPONSIBILITIES

• In charge of the office management  
• Supervises office and residential premises' related staff (technician, helper, housekeepers) 
• Assists in the general administrative tasks, respective documents document flow arrangement 
• Deals with suppliers and other external providers 
• Manages internal digital tools, makes proper follow-up of all internal maintenance/repair requests  
• Ensures that the inventories are done and filled accordingly  
• Follows correct communal charges reimbursement and monthly rent payments for the residential premises  

POSITION REQUIREMENTS

Minimum required knowledge & experience:

• Minimum 2 years work experience in a similar field
• Good knowledge of spoken and written English, Ukrainian and Russian 
• Computer literacy 

Personal Competencies

• Customer orientation 
• Capacity to train and supervise
• Capacity to adhere and to implement procedures
• Good communication skills
• Good negotiation skills

Social package and other benefits

• Official employment according to Ukrainian labor law
• Annual paid 28 calendar days’ vacation
• Medical insurance for employee and family
• ICRC Institutional trainings
• Individual development covered by ICRC
• Foreign language courses 
• Convenient office location in city center 

Starting date: ASAP

HOW TO APPLY

Please submit your CV, along with your motivation letter in English and salary expectations to the attention of the Human Resources Department.

Deadline application: 24/07/2022 

Only candidates meeting the above-mentioned criteria will be considered and contacted for tests and/or interview. No queries by phone please.