Personal Assistant

Personal Assistant to the CEO

Hybrid | Full-Time | Flexible Location | 4-Year Commitment

You Want More Than a Job

You're ambitious. Organized. Hungry to grow. You don't want to shuffle papers at a desk for a boss who barely knows your name. You want to be in the room where decisions happen. You want mentorship, not management. You want a career that actually goes somewhere.

The problem? Most entry-level roles don't offer that. You're told to "pay your dues" in jobs that teach you nothing, working for companies that see you as replaceable. You know you're capable of more, but no one's giving you the chance to prove it.

That's frustrating. And it's wrong.

We're Looking for Someone Like You

VamosWatu is a Talent Partner for Seed and Series A startups. We're the operational engine that executes recruiting, payroll, compliance, and office management so founders can focus on building. Our Hybrid EOR Service combines the stability and compliance of an Employer of Record with the flexibility of a modern startup partnership. We don't just process payroll; we manage sourcing, onboarding, retention, and local operations end-to-end. With approximately 25 team members and an ambitious growth trajectory, we help startups hire the RIGHT talent without the rigidity of legacy providers.

We need a Personal Assistant to the CEO. Not an errand-runner. A true right hand. Someone who will manage both personal and professional responsibilities, create structure where there is chaos, and grow into a trusted partner over four years.

This is a rare opportunity for a junior professional who wants direct access to a CEO, exposure to international business, and a clear path to increasing responsibility and autonomy.

Working with the CEO

Transparency matters. Here's what you should know about the CEO's personality and working style before you apply:

Communication: The CEO is very direct and can come off as blunt, sharp, or even rude to some people. This is not personal; it's efficiency. If you're sensitive to direct feedback, this role is not for you. The CEO prefers visual, on-call updates with quick explanations rather than long written reports.

Decision-Making: Fast and deliberate. Decisions are made quickly and with conviction. You'll need to keep up.

Pace: High intensity most of the time, with occasional periods of calm. Expect a demanding environment where urgency is the norm, not the exception.

Feedback Style: Blunt but encouraging. The CEO does not believe in holding back opinions. You will always know where you stand. Mistakes are learning opportunities, but repeated mistakes due to carelessness are not tolerated.

What frustrates the CEO: Lack of organization. No updates. Unreliability. Lack of focus. Lack of passion. If you go quiet, miss deadlines, or show up without energy, this will not work.

What the CEO Values: Initiative. Honesty. Drive. Speed. Precision. Creativity. Obedience. Loyalty. If you take ownership, move fast, follow direction, stay committed, and bring solutions, you will thrive.

A Note on Hours: The CEO texts at odd hours but does not always require an immediate response. Together, you will develop a shared code system to distinguish urgent requests from non-urgent ones. Boundaries will be established collaboratively.

What You'll DoPersonal Support

• Manage the CEO's calendar: scheduling, rescheduling, and organizing appointments across multiple time zones
• Research and book travel arrangements including flights, hotels, and ground transportation
• Source and send gifts for clients, partners, family, and personal contacts
• Manage reminders for birthdays, holidays, anniversaries, and important events
• Serve as a liaison with personal contacts, including family members and service providers (doctors, accountants, etc.)
• Handle personal errands and ad-hoc requests as needed

Business Support

• Communicate directly with clients and candidates on behalf of the CEO
• Liaise with current contractors and subcontractors regarding schedules, updates, and inquiries
• Engage with potential contractors and subcontractors during outreach and onboarding
• Coordinate internal team meetings, events, and schedules
• Prepare meeting briefs, client summaries, and follow-up tracking
• Manage inbox triage and draft correspondence
• Track expenses, invoices, and receipts using spreadsheets
• Support light project management: tracking deliverables, onboarding timelines, and follow-ups
• Maintain organized records, databases, and documentation

Operations and Growth Support

• Become familiar with HR-related processes including payroll, office management, and bonuses
• Learn and support technical recruitment processes
• Develop a strong understanding of VamosWatu's service delivery model
• Assist with customer acquisition efforts and marketing initiatives

What You'll Need Hard Skills

• Proficiency in Microsoft Excel and/or Google Sheets (formulas, data organization, reporting): this is essential
• Strong English skills (written and verbal): this is essential
• Experience with productivity and project management tools (Google Workspace, Notion, Trello, Asana, or similar)
• Familiarity with communication platforms such as Slack, Zoom, or Microsoft Teams
• Ability to create organized systems for tracking tasks, deadlines, and information

Logistics

• Based in Ukraine, Argentina, Bolivia, or Kenya
• Valid passport and willingness to travel internationally upon request
• Flexibility to work shifting hours based on the CEO's current time zone
• Availability during core hours (09:00–18:00 relative to CEO's location) with on-call availability for urgent matters
• Comfortable working in a hybrid environment
• Committed to a four-year engagement with the company

Who Thrives in This Role

• Proactive, not reactive. You research options and bring solutions, not just questions.
• A natural organizer. You create systems, structure, and order out of chaos. You think like a manager.
• Excellent time manager. You juggle multiple priorities without dropping the ball.
• Flexible and adaptable. You thrive with change and shifting priorities, not rigid routines.
• Trustworthy and discreet. You handle sensitive information with professionalism.
• Detail-oriented. Nothing slips through the cracks on your watch.
• Eager to learn and grow. You're junior but hungry to develop into a trusted right hand over four years.
• Adventurous. The idea of traveling with a globe-trotting CEO excites you, not intimidates you.
• Data-driven. You're comfortable working with numbers, spreadsheets, and tracking systems.

What You'll GetThe Role

• Direct mentorship and close working relationship with the CEO
• A four-year growth trajectory with increasing autonomy and responsibility as trust is earned
• Exposure to international business operations and the EOR/outstaffing industry
• Hybrid work arrangement with flexibility
• Travel opportunities alongside the CEO

Standard VamosWatu Benefits

All VamosWatu contractors and subcontractors receive:

• 14 days of paid time off per year
• 5 days of paid sick leave per year
• Paid Hallmark holidays (schedule to be determined)
• $1,000 per year for personal and professional development
• 0% interest loans for hardware purchases (phones, tablets, computers, monitors, etc.)

VIP Benefits for This Role

As the CEO's Personal Assistant, you will also receive:

• Fully reimbursed business travel (flights, hotels, and related expenses)
• Company-provided iPhone 17 Pro (Cosmic Orange, 256GB) for work use
• Global phone plan with a US (+1) number

Compensation

Competitive, based on experience.

The Path Forward

Here's how this works:

1. Apply. Submit your CV and a brief cover letter explaining why you're the right fit and what excites you about this role.
2. Interview. If we see potential, we'll schedule a conversation to get to know each other.
3. Onboard. Join VamosWatu and start working directly with the CEO.
4. Grow. Over four years, earn increasing autonomy, responsibility, and trust.

Don't Let This Pass You By

You could keep scrolling. Keep applying to jobs that lead nowhere. Keep waiting for "the right opportunity" to find you.

Or you could take action.

Four years from now, you'll either be the trusted right hand of a CEO, with international experience, real skills, and a career trajectory most people only dream about, or you'll still be wondering what could have been.

Apply now.

Note: This role requires consultation with the CEO before making purchases or commitments until autonomy is earned through demonstrated judgment and trust.