Office Manager / Administrative Manager

We are looking for a proactive and highly organized Office Manager / Administrative Manager to take full ownership of day-to-day office operations in our Kyiv location. This person will play a vital role in maintaining a positive work environment, ensuring smooth facility management, supporting global administrative functions, and assisting with corporate event logistics.

Key ResponsibilitiesOffice Management (Kyiv)

• Ensure a productive, well-organized, and welcoming office environment;
• Maintain a lively and positive atmosphere in the office;
• Handle orders, payments, and deliveries for office supplies, kitchen stock, furniture, and consumables;
• Act as the main liaison with the business center: manage lease-related documentation, coordinate maintenance, parking, access permissions, and landlord communication;
• Oversee daily facility services, including cleaning, plant care, office equipment, and meeting room setups;
• Organize seasonal and themed decorations in line with the company calendar or local events;
• Act as the primary recipient and dispatcher of physical financial documents.

Administrative Support

• Coordinate international shipments of documents and gifts:
  Prepare, track, and ensure successful delivery,
  Communicate with internal teams and external couriers to meet timelines;
• Provide ad-hoc remote administrative support for global offices;
• Support Kyiv-based corporate events (not full ownership): help coordinate logistics, catering, decorations, and guest welcoming;
• Operate within internal systems such as Salesforce and Jira for tracking tasks and documenting processes;
• Provide backup support to the Travel Manager during peak seasons or absences, including booking travel, vendor communication, and assisting employees.

Requirements

• At least 1 year of experience in a similar administrative or office management role;
• Intermediate English level (written and spoken);
• Strong skills in Microsoft Office (Outlook, Excel, Word, PowerPoint);
• Excellent self-organization and time management abilities;
• Proven multitasking and prioritization skills;
• Sharp attention to detail and a problem-solving mindset;
• Confident, reliable, and action-oriented personality;
• Strong verbal and written communication skills;
• A true team player with a “can-do” attitude;
• Demonstrates initiative and ownership to see tasks through to completion

What We Offer

• Financial stability and competitive compensation;
• Transparent professional and career growth development plans;
• Career development opportunities: horizontal, professional, and managerial tracks;
• 20 working days of paid vacation, 15 working days of paid sick leave with a doctor’s note, and 5 working days without a doctor’s note;
• Access to e-learning resources, company-sponsored certifications, and language learning via the goFluent platform;
• Employee referral bonus program