M&E Officer

HEKS/EPER is looking M&E Officer. Base in Mykolaiv/Dnipro.

A Monitoring & Evaluation (M&E) Officer will primarily be concerned with aggregating and processing data, with a focus on data quality and preparing data for dissemination through reports, meetings and other ad hoc activities. Act as a feedback loop between Program departments and MEAL on the one hand, and between the communities of intervention and Fund, on the other.

Implement safe, dignified and efficient M&E activities for beneficiaries. 

Supervisory Responsibility of Job

• Maintain existing indicator tracking tools.
• Ensure adherence to specific monitoring and reporting requirements following consultations with MEAL Management, Program and Grants departments..
• Ensure adequate use of M&E tools (database, spreadsheets, questionnaires, assessment forms, etc.) in order to contribute to continual improvement and strengthening of the data management system.
• Conduct field visits with specific M&E purposes. Monitoring visits can be arranged jointly with Program where checklists, capacity building or other issues are concerned. Evaluations must be pre-planned with the supervisor.

•  Represent M&E standpoints and the department in general meetings, providing technical and practical input on M&E activities for adequate planning and implementation

• Provide trainings on data collection tools, data cleaning, data analysis and interpretation. Adjust trainings according to trainees’ capacities and ensure progressive capacity building depending on specific stakeholders (M&E team, Program, other departments, external partners or others).

• Plan and implement M&E work plans: plan subactivities, define sampling sizes, train and supervise staff, conduct staff debriefing, participate in report writing processes.

• Provide evidence-based feedback to program teams on project performances.

• Ask feedback from Program teams on M&E activities  for adaptability purposes. Phrase adaptability suggestions clearly with action points and timeframes for specific people responsible. 

• Ensures that M&E guidelines and national, international and donor standards are respected and that MEAL templates and tools are properly used.

Tasks and Responsibilities

• Promote humanitarian principles and the common speech of Fund to facilitate acceptance by local communities.
• Provide M&E training as needed.

• Apply safety standards, monitor the context. In case of a critical situation, communicate necessary information to the direct supervisor.

• Support Program teams in data-driven activities and interventions.

• Perform data checks, data cleaning and review processes including data flow as is necessary. 

• Promote and share ideas for technical improvement of the data management system.

• Cultivate and strengthen relationships with local partner organization, donors, private sectors partners, and national authorities.

• Report on the monthly activity progress by updating database and sharing key information with supervisor.

• Report immediately concerns or other relevant information to the supervisor.

• Transfers participants’ compliance to CRM Officer.

• Provide weekly or monthly reports as needed or requested by the  supervisor.

• Perform other management tasks as necessary.

• Promotes and takes an active part in quality improvement processes.

• Complies with labor discipline, labor protection and safety rules, fire-prevention requirements, industrial sanitation and labor hygiene rules, Safety, and Environmental regulations and guidelines. 

Specific Knowledge: 

• Knowledge of regulatory and methodical materials regarding the organization of automated management systems
• Knowledge of managing data protection, including data encryption, user and group management, views, and security modes.

• Knowledge of Power BI, Tableau or similar visualization tool.

• Knowledge of mobile data collection platforms (e.g., KoboToolbox or other ODK-based including XLS form coding and troubleshooting).

• Knowledge of GIS packages (e.g. QGIS) Solid use of the MS office software (including Word, Excel, Outlook).

• Knowledge of labor discipline, labor protection and safety rules, fire-prevention requirements, industrial sanitation and labor hygienerules.

• Soft skills: attention to detail, systematicity, project management skills, communication skills, focus on results, flexibility

• English В1/В2

Qualifications:

• Baccalaureate / Secondary diploma (including but not limited to: in Business Administration, Economics, Data management, Information management).
• 2-year relevant professional experience in data and information system management is compulsory.
• 6-month experience in NGOs/On-site training in IT or monitoring work is desirable.

HEKS/EPER offer:

• Official employment.
• Employment agreement - duration of the contract is 4 months extendable based on performance and availability of budget.
• Competitive and decent salary
• Social package in accordance with the Labor Code.
• Equipped workplace.
• Medical insurance etc.

Qualified candidates should send their CV and cover letter in English to Відправити резюме .
Only short-listed candidates will receive notice requesting additional information through e-mail, please check it.