Base Coordinator- Mykolaiv/ Менеджер з питань регіонального розвитку - Миколаїв

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Base Coordinator/ Ukraine/ Mykolaiv - Intranet DCA (emply.com)

POSITION OBJECTIVES 

To coordinate, facilitate and administer the smooth running of office(s) and guest house(s) assigned to them. Management of direct staff, such as cleaners, cooks and general duty personnel to ensure optimal operational capacity is maintained. S/he will coordinate tasks which crosscut and falls within other departments remits, through respective focal points and in line with DCA Ukraine programme policy and procedures.  

Regardless of the content of this job description the employee is expected to participate in any task necessary for the organization delegated by the manager at all times. 

Main responsibilities:

 Weekly, liaise with his/her line manager and provide updates on pending tasks. 

Meet and greet office visitors, as and when required. 

Liaise with local authorities and represent DCA, only when directed to by line manager. 

Forge a close working dialog with other support function within his/her location.  

Directly manage cleaner(s), cook(s) and general duties staff.  

Facilitate translations, including writing official letters and printing documents/forms. 
Manage and collect complaints and submit them to the Complaints Committee. 

Facilitate and coordinate weekly meetings, among support staff within his/her respective office(s).  

Raising of PRF(s), in relation to office and guest house supplies, such as stationery and cleaning materials etc. 

Raise quarterly stock request forms for office consumables and monitor usage, including monthly reports.  

In dialog with line manager, set airtime limits for staff, establish a comprehensive list of staff eligible to receive airtime and put in place a mechanism to monitor usage.  

In conjunction with support function staff, compile and submit monthly cash requests.  

In conjunction with Prologs staff, communicate generator running times, maintenance schedules and/or repair. 
In conjunction with Finance staff, ensure documentation is raised in a timely manner for payment of building rental agreements, internet provider and water/electricity.  

Ensure all maintenance work that is required at the office/guest house(s) is carried out by general duties staff.  

Assign and manage accommodation for visitors and permanent staff at his/her location.  

Ensure the cleanliness of the office and guest houses are maintained at all times. 

Any other duties, as requested by line Manager. 

All interested candidates irrespective of age, gender, race, religion, sexual orientation, abilities or ethnic affiliation are encouraged to apply for the vacancy. DCA conducts an anti-terror check as part of the recruitment process. It is a prerequisite that you can pass this check and maintain this status throughout your employment with us. Everyone applying for a job with DCA must be ready to comply with our Code of Conduct, Staff Policy on Prevention of Sexual Exploitation, Abuse and Harassment and our Child Safeguarding Policy.