Car Fleet Assistant (асистент автопарку)

The vision of Norwegian People’s Aid is Solidarity in Action. We are a politically independent membership-based organization working in Norway and more than 30 countries worldwide. Founded in 1939 as the labor movement’s humanitarian solidarity organization, NPA aims to improve people’s living conditions and to create societies that are more just and more democratic. NPA’s international work covers three core areas: Mine Action and Disarmament, Democratisation and Just distribution of power and resources, and Humanitarian Action and Crises response.  NPA is opening a Mine Action and Disarmament program with the aim of protecting civilians from the threats posed by explosive ordnance (EO) in Ukraine.  

General responsibilities

• Assists Fleet Officer with monthly reports on vehicle and power generators status & usage, fuel balances as well as asset tracking and servicing data.
• Responsible for fleet operation tracking and reporting
• Ensuring that all drivers adhere to NPA’s logistical SOP’s and other regulations.
• Identify and establish cooperation with garages providing maintenance of fleet in order to reduce downtime due to repairs or lack of routine maintenance.
• Maintain electronic databases and hardcopy records of fleet related procurements, registration, inspections, and maintenance of fleet management.
• Ensure fleet availability to meet all requests by scheduling, forecasting, and surveying current usage trends.
•  Monitor and ensure fleet operation in compliance with local rules and regulations and NPA policies.
• Monitor fuel purchase and consumption system.
• Implement standard operational standards to maintain vehicles by advocating best practices.
• Assist with plan, process for vehicle purchase and vehicle replacement through efficient settlement.
• Facilitate and implement driver’s training, corrective actions and capacity building to manage entire fleet to achieve NPA’s objectives.
• Ensure preventive maintenance programs are carried out as per schedule and monitor post repair performance.
• Manage the inventory of spares parts for vehicles, in coordination with the Fleet officer to ensure an adequate supply of spares.
• Conduct analysis of vehicle status by regular checks and make recommendations for timely replacement,including type of vehicles, spares etc.
• Assist in transfer and movement of vehicles between project locations as required by management.
• Responsible for NPA generators such as general services, service schedule, repair and reporting.
• Intensive Travel to the field projects regularly is required.
• Other duties and tasks assigned by the immediate supervisor

Specific duties

• Assisting in fleet purchases and maintenance in close collaboration with the Fleet Officer.
• Conduct fleet and driver daily management inclusive of preparing and documenting vehicle handovers.
• Establish and maintain list of suppliers for spare parts and maintenance of fleet and generators
• Schedule and follow up on servicing of vehicles.
• Ensure adequate and controlled usage, maintenance and monitoring of condition of vehicles and generators.

Qualifications:

Must have:

• High-school diploma or higher in a relevant field
• Strong command of English, both spoken and written, and native proficiency in Ukrainian
• Proficient computer skills, including familiarity with common software and applications
• Valid driving licence, minimum B category with 2 years of active driving experience

Desirable:

• Familiar with automotive terminology
• Minimum of two years of experience in the logistics/transportation field
• One or more years of experience within the humanitarian sector 
• Experience with software for fleet management or fleet tracking tools
• Experience in importation and registration of vehicles is desirable 
• Previous experience working in insecure environments, with the ability to perform effectively under challenging conditions

Personal Competencies:

• Strong communication and interpersonal skills;
• Systematic and organized in approach, including accuracy, consistency, attention to detail, tenacity, and the ability to work under pressure;
• Ability to meet deadlines and work calmly under pressure with limited supervision;
• Excellent health.

NPA is an equal-opportunity employer. NPA will not discriminate against any candidate on the basis of age, gender, ethnicity, religion, or any other characteristics. The recruitment procedure is conducted in a transparent manner and selection is based solely on the merit of the candidates.

As part of our recruitment process, we will screen candidates against applicable sanctions lists to ensure compliance with donor requirements and legal obligations. We will use a candidate’s full name for the purpose of performing sanctions screening.

We take the privacy and security of your personal information very seriously and will only use it for the purpose of sanctions screening and for no other purposes. The sanctions screening platform is called CSI Watchdog and you can find their privacy policy here. Your personal data will not be shared with any governments or other third parties. Any positive matches of a candidate’s name with a sanctions list will be verified by our Head Office in Oslo to assess whether the match is a true or false positive. Please note that if you are found to be on a sanctions list, we will not be able to continue with your application or offer you employment. If you have any questions or concerns about the use of your personal information in this way, please do not hesitate to contact us at Відправити резюме