Finance and Admin Officer

ZOA Ukraine is a branch of ZOA, an international humanitarian organization,

based in the Netherlands, providing emergency relief to people who are affected

by conflicts and natural disasters. In 2024, ZOA is operating in 14 countries.

In March 2022, ZOA started an emergency program in Ukraine for Internally

Displaced Persons in Zakarpattia oblast, providing cash-based assistance. In

addition, improvements to group shelters are being made. ZOA is also

implementing housing repair projects in Chernihiv and Cherson oblasts and plans

for expansion to other areas as well.

You can learn more about us on our website https://www.zoa-international.com/ukraine

Main activities

Tasks, responsibilities, and expected results

• Make sure that all the records, accounts and financial transactions are booked.
• Receives funds request from staff and review for correct approvals of expenses

and completeness of documentation of financial transactions in compliance with

ZOA guidelines prior to data entry into the accounting system within a reasonable

time.

• Process all invoices accurately and promptly, checking for completeness and

eliminating errors, and ensuring payment is made within the appropriate timescale.

• Data entry of accounting data into the computerized accounting system.
• Responsible for issuance of petty cash and codification of expenses, ensuring

petty cash funds are always available.

• Manages petty cash accounts and debit card, ensuring accurate records are kept,

and that accounts balance, following up where discrepancies are identified.

• File all office financial documents.
• Serve as back-up support to the team when requested
• Assist with audits, filing documents, preparing and processing various adjustments and schedules as required.
• Assist with monthly, quarterly and annual accounting closes.
• Make local procurement.
• Facilitate the translation of documents.
• Prepares a general time sheet for the office.
• Coordinate and communicate with Ukrainian administrative institutions.
• Take care of the ZOA Chernihiv office.
• Keep track of vendors bills and coordinate payment to vendors

Competencies

Knowledge & Experience

• Bachelor degree in Business Administration, preferably in accounting.
• Minimum working experience of 2-3 years in finance and admin.
• Good spoken and written command of English and Ukrainian.
• Computer literate with good working knowledge of Microsoft Excel, Word and
• Outlook.
• Experience of working with different accounting packages.

Skills

• Initiative and independent
• Organised and structured
• Communicative, open and decisive
• Result-oriented in a team approach

Attitude

• Flexibility and adaptability
• Interpersonal and cross-cultural sensitivity
• Able to work under pressure and meet deadlines

The duty station for this position is Chernihiv.