Fleet assistant

Location: Kharkiv (with mandatory trips to high-risk areas, Kharkiv region, Donetsk region (Slovyansk or Kramatorsk) and possible trips to Lviv, Dnipro and Odesa).

Reporting line manager: Area Support Services Coordinator Duration: 12 months (with a possibility of prolongation, depending on funding). Conditions:

Employment contract: Gross monthly salary starting from  €1,118.01  depending on proven relevant experience for the post. CARE Ukraine will also provide one time Moving allowance to Dnipro if you have to relocate to take this job and Monthly Risk Allowance.

Annual leave of 28 days per calendar year. 

Starting date: As Soon As Possible

CARE INTERNATIONAL

CARE International (CI) is among the world’s largest international non-governmental humanitarian relief and development confederations. Drawing on more than 75 years of experience, through its 21 Members, as both a practitioner and thought leader, CI’s work reaches over 100 countries worldwide to save lives, defeat poverty and achieve social justice.

CARE’s vision is to seek a world of hope, inclusion, and social justice; where poverty has been overcome and people live in dignity and security. CARE focuses heavily on women and girls, and the areas of gender equality, diversity, and inclusion are at the center of our work because we know that we cannot overcome poverty and social injustice until all people have equal rights and opportunities. We recognize that power relations between people and within systems and structures are unequal and that these are entrenched in our broader systems, structures, and institutions.

At the core of the CI Confederation is a globally distributed Secretariat, which provides coordination and support to its members in areas including governance, strategic planning, communications, membership development and accountability, advocacy, humanitarian response, and program development. In addition, the Secretariat represents the CI Confederation at the United Nations and the European Union, and with other external stakeholders.

CONTEXT IN UKRAINE 

On 24th February 2022, the invasion of Ukraine marked a significant escalation to the conflict that started in 2014. It continues to profoundly impact the lives of people across the country at various levels. The front line is continuously shifting and there are areas under Russian military control, as well as cities under siege. Attacks on military installations and critical civilian infrastructures are conducted in the whole territory of Ukraine, often resulting in collateral civilian casualties. The conflict has caused the largest population movement in Europe since World War II, with over 5 million currently displaced within Ukraine and 6 million refugees across Europe. OCHA (Office for the Coordination of Humanitarian Affairs) had counted 17.6 million people in need of humanitarian assistance.

At least one-third of the country’s energy infrastructure is damaged, leaving millions without heating and access to water. In October 2022, the Russian Federation claimed to have annexed four Ukrainian oblasts, further increasing the challenge of access to these areas. Therefore, an ongoing priority for the international humanitarian response is to reach newly accessible areas in the East and South, and to provide aid to previously unreachable and particularly hard-hit areas of Ukraine.

CARE UKRAINE

CARE prioritizes a locally led response and is partnering primarily with Civil-Society Organizations (CSOs), National NGOs (Non-Government Organization), local authorities, and when needed, INGOs (International Non-Governmental Organizations) with a longstanding presence in the country and access to hard-to-reach areas. CARE Ukraine deliberately and strategically prioritizes partnerships with local and national Women Led and Women Rights organizations (WLO’s/ WRO’s), further strengthening the Gender in Emergencies (GiE) principle and the Women Lead in Emergencies (WLiE) approach.

In the first few weeks after the escalation of the war, virtually all humanitarian aid inside Ukraine was organized and implemented by local actors. These groups (together with local authorities) remain the principal aid providers but are quickly being exhausted of funds, fuel, and physical energy. Thereby, a considerable proportion of CARE’s resources is dedicated to strengthening and supporting the capacities of local partners.

As of October 2023, CARE Ukraine has established partnerships with over twenty local/national organizations (incl. WLO’s/WRO’s). From the more than 45 million that have been raised for Ukraine thus far, more than half is allocated to local/national partners. Through the activities that have been implemented so far, CARE Ukraine has been able to reach more than 800,000 people, including IDPs and affected populations in hard-to-reach areas.

While CARE Ukraine’s country office is currently located in Lviv, we also have a coordination office in Kyiv as well as area offices in Dnipro and Odesa, covering both the East and South of the country.

Role Objectives: 

We are looking to recruit a Transport Assistant/Driver who who will work under the line management of the Support Service Coordinator in Dnipro and close coordination with the Rapid Response Coordinator in Kharkiv, he/she will be responsible for driving the fleet in the area. Her/his main responsibilities will be driving cars to designated locations, managing the fleet, ensuring its functionality and good condition, anticipating needs and providing solutions to requirements in time and quality, proper use and proper monitoring, in accordance with SOPs and guidelines.

The position holder will be essentially responsible for:

• Fleet management and driving
•  Manage transfer requests made within the CARE Ukraine fleet, for transfer throughout Ukraine, within the city or within the same area, between offices.
• Drive a CARE Ukraine vehicle in accordance with the requirements, safely and without violations, observing the traffic rules.
• Obtain security approval for each trip planned by CARE Ukraine.
•  Assist the transport specialist in the management and daily updating of the traffic planning of motor vehicles, ensuring the optimization of their movement.
• Manage the maintenance of vehicles in a timely manner, ensuring that maintenance is carried out by qualified specialists in accordance with all regulations.
• Ensure that log books are present in the vehicle, correctly completed and signed. File them in hard copy and e-copy when they are completed.
• Regularly check that each vehicle contains safety and protection equipment, as well as the necessary documents (insurance, technical license, first aid kit, spare wheels, minimum mechanical tools, yellow jacket and safety triangle). Create and update an inventory list for each vehicle.
• Carry out, on a daily basis or before using the vehicle, basic checks and formalize this with a signed pre-departure checklist to be archived in the registration logs.
• Manage and update fuel and consumption information daily.
• Carry out minor maintenance or repairs that can be handled without garage services

Key Competencies: 

• Relevant technical experience and knowledge, preferably in the field of mechanics, logistics or equivalent logistics experience, preferably as a driver, minimum 2 years, including 1 year in the non-profit/philanthropic sector 
• Good skills in mechanics and knowledge of the road network of Ukraine.
• Good communication, organizational and planning skills 
• Has basic oral/written English communication skills and excellent Ukrainian language skills. 
• Ability to work in a stressful environment and ability to prioritize a high workload with multiple tasks in a fast-paced environment with tight deadlines.
• Basic computer skills – Microsoft Outlook, Word, Excel, Google 
• Ability to work in a multicultural team. 
• Orientation on the result
• Unquestionable personal code of ethics and integrity. 
• Attention to detail and self-organized 
• Strong belief in human rights and gender equality
• High confidentiality 
                                                       

Accountability: 

A commitment to CARE values and CARE’s integrity framework is critical to working with CARE. Any candidate offered a job with CARE will be expected to adhere to the following key areas of accountability: 

Comply with CARE’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behavior protocols.

Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area. 

Report any concerns about inappropriate behavior of a CARE staff or partner.

Safeguarding:

Children and vulnerable adults who come into contact with CARE as a result of CARE activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that CARE shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates. 

Gender equality:

CARE is committed to meeting the standards of the CARE International Gender Policy (2019). Through this policy, CARE seeks to promote the equal realization of dignity and human rights for girls, women, boys and men in all diversities, and the elimination of poverty and injustice. Specifically, this policy seeks to improve the explicit incorporation of gender in programmatic and organizational practices.

How to Apply:

Please send your CV (in pdf format max. 4 pages) and a cover letter in English to < Відправити резюме >, by the latest 10th of June 2024.   Please name your documents Surname_CV, Surname_Cover Letter. Put Fleet assistant -Kharkiv as the subject title of your email. Please note that only shortlisted candidates will be contacted.