Funds Management Officer SC-8

Duration: 12 months (renewable)
Deadline: 24 November

What will you do in this position? 

You will manage the billing/invoice operations of the Supply Chain Unit, ensuring that the entire billing process, from invoice generation to payment collection, is conducted efficiently and accurately while maintaining compliance with Funds Management policies and relevant regulations.

This role involves supervising and training the current Invoice team, resolving client billing issues promptly to maintain strong customer relationships, analyzing invoice data to identify trends and discrepancies, collaborating with the finance team for revenue forecasting and accounts reconciliation, implementing invoice processing solutions to enhance workflow efficiency, and generating comprehensive invoice reports to support informed decision-making and optimize Supply Chain financial performance.

Why work with WFP Ukraine? 

The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world who depend on its food supplies. The war has caused immense suffering for civilians, and displaced families, and disrupted supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe, and almost 3.3 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south of Ukraine do not have reliable access to nutritious food.

At WFP Ukraine, we offer a wide range of benefits and entitlements and favorable working conditions for Service Contract holders. Some of them are:

• Competitive salaries per job level

• Pension contribution added to net salary

• Medical insurance with the possibility to enroll eligible dependents

• Applicable danger pay (revised on quarterly basis)

• Annual leave - 30 days per year

• 18 weeks of parental leave for birth mothers and 4 weeks of parental leave for non-birth parent

• 1 day per week remote working option within the duty station (subject to conditions)

• Accessible premises & reasonable accommodation

• Learning & development opportunities

How can you make a difference? 

In this position, you will have to:

1. Participate in the development and implementation of procedures for logistics funds management ensuring that objectives are achieved in compliance with regional and functional strategies, policies and plans.

2. Plan and lead on implementation of innovative Funds Management, initiatives and programs to ensure timely, efficient and cost-effective supply of direct or indirect food assistance and

3. Collect and analyze relevant technical data from diverse sources to forecast operational needs under various scenarios and make evidence-based proposals.

4. Create project budget plans and monitor ongoing project performance against budget, ensuring adherence to guidance and policies, and providing financial analysis and advice to optimize resources.

5. Monitor and provide advice on actions related to project closure and resource transfer.

6. Monitor and provide advice on fund utilization and alert spending units of potential resource shortfalls/surpluses and propose appropriate solutions.

7. Managerial & Support

• Support the funds' management Unit and ensure compliance with Policies, Procedures, Guidelines & Processes to meet unit work plans deliverables & outputs.
• Coordinate and supervise the Invoice processing staff providing technical advice, coaching, guidance and training, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
• Liaise with CO Heads of Field Offices to achieve the Supply Chain Deliverables.

8. Budgeting, Analysis & Reporting

• Assist with any queries as raised by HQ, B&P and or Programme with respect to Supply Chain Funds Management.
• Liaise with Regional Bureau & B&P where the mitigation actions that impact grants.
• Run, monitor and analyze reports on long outstanding POs/commitments items.
• Assist and review the cost drivers that have significantly contributed to rate changes.
• Ensure IPSAS Compliance with respect to Month End Invoice Processing.

9. Invoice Processing

• Manage the processing of Logistics Invoices, address escalated issues and improve processes where required.
• Manage and monitor the timeous processing of invoices to ensure within credit terms & unit delivery dates. Clear Invoice status report for distribution.

To join us in saving lives, changing lives, you will have: 

Education: Advanced University degree in Business Administration, Finance, Economics or Accounting and other relevant field, or First University degree with additional years of related work experiences and/or training/courses.

Experience: At least one (1) year of postgraduate professional experience in Finance or Accounting including the following:

• Experience in overseeing and managing invoices billing operations.
• Experience financial analysis and generating comprehensive invoice reports to support informed decision-making and optimize Supply Chain financial performance reporting.
• Experience in strong customer relationships.
• Experience in analyzing invoice data to identify trends and discrepancies and collaboration with the finance team for revenue forecasting.
• Experience in accounts reconciliation, implementing invoice processing solutions to enhance workflow efficiency.
• Experience in data accuracy while maintaining compliance with Funds Management policies and relevant regulations.
• Experience working with corporate systems (databases, software).

Knowledge & Skills:

• Funds & Budget Management: Expertise in budget allocation, forecasting, and cost optimization.
• Financial Analysis & Reporting: Skilled in data interpretation, variance analysis, and IPSAS-compliant reporting.
• Data Analysis & Forecasting: Proficient in scenario planning and forecasting operational needs.
• Supply Chain & Logistics Knowledge: A strong understanding of logistics funds management aligned with organizational strategies is desirable.
• Project Management: Experienced in budget planning, performance monitoring, and project closures.
• Leadership & Team Development: Ability to coach, guide, and foster team productivity and growth.
• Problem Solving & Process Improvement: Skilled in identifying inefficiencies and implementing streamlined processes.
• Communication & Collaboration: Clear communication and collaboration with stakeholders and cross-functional teams.
• Technical Proficiency: Advanced in financial software, SPSS, and Microsoft Office Suite.
• Attention to Detail: Strong focus on accuracy and compliance in financial data and reporting.

Language: Fluency (level C) in both English and Ukrainian languages.

Before you apply...

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

We aim to achieve parity and inclusion in our teams in Ukraine.

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at Відправити резюме .

How do you apply...

To be considered, you are invited to apply via WFP’s recruitment portal. CV and cover letter must be submitted in English language.

Only those who are short-listed candidates will be contacted for the next steps of our recruitment process.

We also encourage you to create your candidate profile and set up WFP job alerts to learn more about all the opportunities available to join us and make a difference in the lives of the people we serve.