Mission Pharmacy Manager, Фармацевтичний менеджер місії

Medecins Sans Frontieres (MSF) is an independent international medical humanitarian organisation that delivers emergency aid in more than 60 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare. Our strength lies in our teams, from health staff, to logisticians and administrative staff (nearly 68,000 team members).

MSF-Spain (OCBA) has been providing humanitarian, primary health care and psychosocial support to the population with mobile clinics in Ukraine since March 2022. Currently, the field team is working and implementing activities in the cities of Poltava, Kharkiv, Kropyvnytskyi, Mykolaiv and surrounding areas. MSF-Spain has the following vacant position:

Title: MISSION PHARMA

Place of Work:  Poltava, with regular presence in Kyiv

The Central Pharmacy is based in Poltava. But Country Management team is based in Kyiv, therefore physical presence of Mission Pharma in Kyiv is required (up to 50%).

Starting date in the position: as soon as possible

MAIN OBJECTIVE OF THE POSITION 

Defining, coordinating and monitoring all pharmacy related activities in the Mission, according to MSF standards and values, the Medical Coordinator instructions and with consideration of national and international laws and regulations, in order to ensure the quality and proper organization of medical supply process, procedures and protocols, the proper management of the medical stock in the projects and, in collaboration with the medical coordinator, the correct use of medicines and medical material.

 WHAT DO WE OFFER?

• Fixed-term contract 
• Full-time employment
• Stable and guaranteed salary
• Annual paid vacation of 25 working days
• Medical insurance for employees and their families
• Paid relocation package to the proposed place of work (in case of moving from one region to another for the purpose of employment)
• Individual development provided by MSF (trainings, courses in professional field, English language courses)
• Convenient office location and friendly team
• Working hours: Monday to Friday, 08:30-17:30, one hour lunch break (40 hours per week)

KEY RESPONSIBILITIES 

Objective 1 - Support for emergency team OCBA in Ukraine. 

• Supporting the Head of Mission and Medical Coordinator in representing and defending MSF’s interests before the Ministry of Health (MoH) and other local authorities or local suppliers for any issue concerning pharmaceutical supply, to ensure stock procurement in the projects while complying with the national laws and regulations and following MSF protocols. 
• Collaborating in budgeting and preparing drug and other medical material orders together with Medical and Logistic Coordinators.
• Supporting and participating in all drug and medical material supply processes and ensuring its overall efficiency and effectiveness (regular technical visits to project sites to ensure appropriate follow up of activities and management of field pharmacies, collecting and analyzing stock indicators, etc.), management of side effects, adherence issues etc.
• Planning and supervising, in close coordination with the HR department, the associated processes of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required. 
• Ensuring the collection of data for monitoring and surveillance of optimal quantity and  quality of medicine use. Supporting activities at service level for effective drug distribution and control, quality prescription (rational drug use), medicines reconciliation, antibiotic stewardship interventions.
• Monitoring the procurement process and taking corrective measures when needed, ensuring regular communication with Medical, Logistics, HR and Finance departments regarding Medical Supply and Pharmacy Management. 
• Participating in reporting according to MSF guidelines and reporting on drug consumption and medical devices dispensed according to protocols, informing on unusual patterns.

Objective 2 - Regular support to any project that is present under MSF OCBA in Ukraine (Kyiv, Poltava, Kharkiv, Kropyvnytskyi, Mykolaiv).

• Supervising the running of the pharmacies across the mission, ensuring the proper implementation of MSF Safety standards, to ensure the quality of the service given to the population and the accurate handling of drugs and products, including its proper disposal, in terms of hygiene and security. 
• Ensuring a close follow up of the National Drug Supply particularly in projects where MSF is working in conjunction with MoH. 
• Facilitating correct stock management and transport/storage procedures, in order to ensure the availability of stock in all projects and to avoid expiries/overstocks and stock-outs. 

Objective 3 - Support Mission stock management at both central pharmacy level and projects.

• Being responsible for the good maintenance of all drugs and equipment in the pharmacies and the appropriate storage and management of supply of narcotic and psychotropic medication with respect to national legislation, permitting traceability for these specific products. 
• Ensuring that all inventories of drugs and medical devices exist and are updated. 
• In close collaboration with Logistics Department, supervising storage conditions, classification, organization and inventory, in order to guarantee the quality of the medicines and other medical material and prevent damage, financial losses generated by expired items, deterioration and robbery. 
• Being responsible for follow-up of loans/donations and management of expired medications according to MSF procedures (and national legislation in case of expired drugs)

Other responsibilities in accordance with the specifics of the Support for emergency team MSF-OCBA  activities in Ukraine.

MINIMUM QUALIFICATIONS & SKILLS REQUIRED 

Education: Essential pharmacy degree (or equivalent 4-5 years diploma according to the country of origin of the pharmacist)

Experience: Essential 2 years’ experience in (hospital) pharmacy management, previous experience with MSF.

Languages: ENGLISH; UKRAINIAN.

Knowledge: Essential computer literacy (word, excel, internet). Desirable knowledge of “Isy stock”

MSF is truly committed to a diverse, equitable and inclusive organization. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics. 

All interested candidates irrespective of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics are encouraged to apply for the vacancy!

HOW TO BECOME A MISSION PHARMA IN MSF-SPAIN?

There are two ways to apply:

1. Present a CV, educational records, work certificates and copy of ID card either to the HR Coordinator or by email to Відправити резюме

Posting date: 22/09/2023

Closing date: 04/10/2023 or until we have enough applications

A recruitment process includes:

1. Technical written or online test in our office.
2. Interview with Medical Coordinator and HR Coordinator.
3. Voila! Job offer.

Please note that only short-listed applicants will be contacted.