• Objective 1: Human Resource management
• Participate in recruitment and hiring
• Participate in the organization of training
• Ensure the follow up and confidentiality of all HR datas
• Participate in the monitoring of work contracts on the base
• Collect payment details
• Issue pay slips and supervise any cash payment of salaries after approval by the coordination
• Prepare HR monthly report, and update national staff salary data base, report to coordination
• Keep an organization chart up to date for the base
• Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)
• Manage the day off / paid leave calendar according to the overall needs
• Make the evlation of his/her team as per regualtion and report to HR deparment on time
• Objective 2: Administrative management
• Be responsible for application of all administrative procedures on the base
• Ensure archiving and monitoring of individual files and deliver all documents to employees
• Train and support base staff on admin related issues.
• Participate in supervision of regulations in effect
• Participate in relations with administrative local authorities and stakeholders
• Translate documents if needed
• Be responsible for verifying and archiving all finance, HR and administrative documents of the base according to PUI procedures
• Record minutes of meetings when asked by superiors
• Be responsible for accountability and quality management process on the base
• Objective 3: Treasury management
• Supervise the physical maintenance and safety of cash boxes
• Carry out and follow-up pay-outs and advances within established guidelines
• Keep the registry of cash pay-outs and the cashier's register
• Prepare payments by bank transfer and submit them to the coordination
• Verify cash balances daily and report any discrepancies to superior
• List liquidity needs in concert with the field coordinator
• Exchange currencies at request of superiors
• Prepare monthly cash projection, and send to coordication
• Objective 4: Accounting management
• Keep update cash/books at the base level
• Recive and prepare feedaback to PMs for the expenditures reporting based on advances
• Prepare monthly closing, revision and integrity of accounts for the base
• Monitor due dates for payments of contracts
• Check, before making any payment, that the accounting records are compliant with PUI regulations and procedures.
• Verify, before recording, that records confirm to regulations and procedures of PUI
• Issue vouchers, supervise archiving of records
• Objective 5: Finance management
• Participate in audits or any checks issued by partners or head office, at the base level
• Participate in the consolidation of budget follow ups and cash forecasts at the base level
• Conduct monthly FFU meeting at the base level, and report to finance coordinator
• Objective 6: Procurement
• Regularly review and maintain appropriate procurement processes for the different purchasing categories ensuring compliance with PUI's processes.
• Work with the Procurement Assistant to identify procurement improvement priorities by analysing forecast spend, supply markets and specification options.
• Contribute to the product design/specification process leading to formal technical, performance and supply specifications that can be used in tendering; it is expected that the individual will help with writing the final versions of those specifications and hold them on file.
• Help prepare formal contracts with suppliers.
• Support with monitoring and reviewing supplier performance against orders and contractual agreements.
• Ensure that the p

• Assist the hiring process administratively
• Follow up administratively the base's human resources
• Manage local employees' social contributions and any other local payment related to employees
• Ensure the treasury management of the base
• Ensure the accounting of the base
• Keep the base's cash advance
• Ensure the projects budget management of the base
• Ensure the Administrative management of the base

-Participate in the design of different databases and propose technical solutions for consolidation of all data related to the project implementation and base functioning

-Key in data gathered in the field by the field officers

-Supervise all the work of the Data Entry Officer under his responsibility (planning, quality control, evaluation...)

-Enforce the correct archiving of the documents

-Enter and manage data regarding all implemented projects (beneficiaries, bills of quantities, etc.)

-In charge of data back up for the base and for the mission if needed

-Provide any help on the base on computer and network matters

• Monitoring of mass media;
• Administration of databases of mass media;

Coding of databases of mass media;

• Development of monitoring according to client order in format needed

• Monitoring of mass media
• Administration of databases of mass media;
• Coding of databases of mass media;
• Development of monitoring according to client order in format needed

• Finding of primary beneficiaries
• Administration of database Syrex;
• Interview with clients;
• Motivation to change of behavior;
• Training of injection drug users
• Signing the agreements with beneficiaries;
• Distribution of information materials

• Training of volunteers on HIV prevention
• Participation in development of strategy of actions
• Conduction of training for young people

• Entering of project documentation of social workers to the database;
• Administration of the database of project activities and beneficiaries Syrex
• Work with injection drug users and other vulnerable groups
• Participation in development and planning of projects
• Participation in trainings on volunteer counseling and HIV, motivation counseling
• Development of project reports