• Facilitate recruitment and hiring process by advertising vacancies, shortlisting resumes, scheduling and observing interviews.
• Coordinate and help the Operations Manager with the preparation of employment agreements for staff.
• Work on all human resources operations on the project, including recruitment, hiring, employee on?boarding, staff orientation, performance reviews, and disciplinary action in compliance with USAID rules and regulations, DAI policies, and local labor laws.
• Maintain personnel files in hard copy and TAMIS for all long-term and short-term project staff
• Support in the management of administrative affairs such as request for plates of vehicles and vehicle requests.

• HR:
• Ensure temporary residence registration for expatriate staff coming for more than 3 months to Mariupol; ensure residence registration on the Temporary Residence Permits and it's update when needed
• Ensure recruitment for Mariupol office (ToRs, Recruitment Forms, short-listing, interviews, analysis forms, collect references, job offer)
• Preparing packages of employment documents
• Ensure tracking timesheets and leaves - Prepare documents for payments made in cash, by check or via bank transfers in the existing DRC forms;
• Filing system for HR documents; - Maintain the staff contract database;
• Coordinate Annual Performance Review
• Provides the monthly Staff mapping check and Staff allocation update;
• Involved in Staff forecasting and update;
• Control the end of contract reliable documents to be prepared in time;
• Prepare and provide required workshops and trainings for the Staff;
  Administrative
• - Coordination of office maintenance agreements: office lease, drinking water supply, ensure delivery of the documents to the Kyiv office by courier services when needed; coordinates arrangement trainings/meetings; apartments contracting and maintenance;
• Work with logistics and programme staff in procuring supplies
• Preparation of documents for payments using existing DRC forms - Month staff forecasting
• Support scanning and proper storage of contracts and payment documents;
• Arrange and support office meetings and workshops;
• -Finance
• Manage field office cash-books
• Prepare payments by bank transfer or cash
• Prepare monthly closing, revision and integrity of accounts
• Participate at cash flow planning - Participate in the consolidation of budget follow ups and cash forecasts at

• Finance Management and Accounting
• Review financial reports of implementing partners
• Manage field office cash-books
• Prepare payments by bank transfer or cash
• Prepare monthly closing, revision and integrity of accounts for the base - Deal with tax and other local authorities - Participate at cash flow planning
• Conduct monthly FFU meeting at the base level, and reporting
  Procurement
• Responsible for field level procurement up to 500.000 UAH
• Daily management of Procurement Assistant - Support contracts drafting and negotiations
• Monitors the budget expenditures and makes sure there are no over/under spent lines
  HR management
• Manage field staff recruitment - Organize trainings
• Filling/ update contacts for national staff, vacation, business trip
• Prepare HR monthly report, and update national staff salary data base
  Internal Audit
• Advise staff on compliance with PUI and donors rules and regulations
• Cross check procurement documents and ensure archiving
  

- Entering of project documentation of social workers to the database;

- Administration of the database of project activities and beneficiaries Syrex

- Work with injection drug users and other vulnerable groups

- Participation in development and planning of projects

- Participation in trainings on volunteer counseling and HIV, motivation counseling