1. Assist in overseeing cleanliness and upkeep of the properties. Keeps office/ reception area in an orderly appearance and functioning manner. 2. Liaise with the landlord/building management company for all issues related to the office.

3. Help to maintain furniture inventory, verify, and tag office furniture and admin equipment and ensure all furniture items are in good shape.

4. Prepare inventory levels of office supply cabinets and kitchen supplies, notifying the Operations Sr Officer in Dnipro in a timely manner. Requests business cards and visitor ID badges in consultation with the Operations Sr Officer.

5. Receive, log and distribute any incoming and outgoing packages, office deliveries.

6. Support the Operations Sr Officer in Dnipro in maintaining the files for all lease documents and amendments for the South of Ukraine.

7. Update Trackers on a regular basis and develop documentation as needed.

8. Assist in arranging travel including train bookings, inputting trip requests, and updating travelers on schedules in a timely manner, as well as hotels and venues bookings for staff and events and provide support to office visitors.

9. Participate in arranging trainings, presentations, workshops, conferences, and others as requested.

10. Provide support in ensuring adherence to FHI 360’s phone policy and administers monthly credits.

11. Update and maintain requested paperwork and documentation as requested by Operations Sr Officer.

12. May provide additional support to foreign visitors including but not limited to English translation.

13. Receive and ensure completeness of invoices and their supporting documentation for payments.

14. Supports Finance Officers in preparing cash requests; acts as a Cash Custodian for petty cash payments; maintaining the safe box.

15. Ensure proper filing and archiving of financial documents.

16. Any other duties as assigned by your supervisor.

Безпечне перевезення працівників компанії, в тому числі іноземців та домога у виконанні їх завдань.

1. Operation and repair of mechanisms: Contained mechanisms in excellent condition due to efficient time planning job and high-quality repairs.

2. Property Maintenance: Improved property conditions by implementing a comprehensive cleaning schedule, resulting in a noticeable enhancement of workplace safety and functionality.

3. Inventory Management: Successfully streamlined the inventory process, reducing discrepancies and ensuring accurate tracking of furniture and assets, leading to a more efficient supply chain.

4. Travel Support: Provided seamless travel assistance to employees, resulting in improved travel arrangements and minimized travel-related issues.

5. Package Handling: Established a reliable system for receiving, logging, and distributing incoming/outgoing packages, ensuring timely and secure delivery.

6. Visitor Assistance: Enhanced visitor experience by offering comprehensive guidance and support.

7. Documentation Managemet: Maintained accurate and updated paperwork, ensuring compliance with organizational standart.