Management of relationships with 3PL providers, contract management, verification of supplier’s invoices for payment.

Organization and control of all warehouse operations (receiving, storage, picking, shipping)

Managing of Insurance contact for WHs.

Analysis of WH’s operations KPIs and development of performance improvement strategies.

Inventory management, stock level tracking and coordination of receiving/shipping processes, resolving operational issues.

Ensuring compliance with product storage standards and safety regulations

Prepare detailed cost reports, forecasts, and variance analysis.

Cost-saving and process improvements.

Preparation of regular reports on warehouse operations and data analysis for making decisions on goods placement to cover regions.

Cross functional collaboration with other departments due to optimize logistics processes and improve supply chain efficiency.

Participate in logistics projects and contribute to cost modeling and scenario analysis.

Assist in developing and implementing cost control procedures and tools.

Manage stock count process (6 WHs)

Logistics cost management. Performs managing logistics freight rates for all shipping and warehousing vendors, analyze whether logistics costs is paid according to the freight contracts.

Managing of Insurance contacts for WHs and transport.

Participates in identifying the cause and the optimal solution for issues that arise during the logistics operations.

Analyze and monitor logistics costs across transportation, warehousing, customs, and other supply chain activities.

Prepare detailed cost reports, forecasts, and variance analyses.

Identify cost-saving opportunities and propose process improvements.

Collaborate with finance, and operations teams to ensure accurate cost allocation and budgeting.

Run tenders and negotiations with logistics service providers from a cost-efficiency perspective.

Maintain and update logistics cost databases and ensure data accuracy.

Track KPIs related to logistics costs and performance.

Ensure compliance with internal financial policies and external regulations.

Participate in logistics projects and contribute to cost modeling and scenario analysis.

Assist in developing and implementing cost control procedures and tools.

Participation in stock count process.

Inbound Operations by air, sea, road transportation mode

Daily checking shipments documents, tracking transit shipments (manually), analyze lead time data Shipments co-ordination of import activities with factories European, russia, Asian countries

Get Pre-Alert from air lines, make summary report in order to send to 3PL for truck booking

Customs clearance support, assistance of preparing necessary documents

Communication issues to the vendors & 3PLs

Make Tenders for FTL, LTL inbound transportation

Inbound data extraction from SAP for customs clearance process

Logistics Cost Management and LCC posting in SAP

Receiving quarter based 3PL tariffs, tariffs from HQ and register in SAP

Cost optimization and saving (claim factories to optimize the cargo package, consolidation of shipments)

Payments , accountant documents circulation between 3PL and our company

Control of contracts and additional agreements

Customs declarations posting in SAP

Import of samples of new products for Marketing department and Certification

Outbound operations:

Customer care support of 5 clients within Ukraine.

Direct work with warehouse, organization and control delivery on time, forming and maintaining schedule of deliveries, solving all going concerns during the time of delivering and accepting goods.

Providing timely delivery at the level of 98% (Ukrainian and imported shipments).

Claim work with transport companies, factories, warehouses.100% of transport claims were offset by carriers,100% of product claims were compensated by administering factories.

Development and optimization of shipment routes in order to minimize the cost of it. The total savings about 15% of the total budget for the internal Ukrainian shipments. Active participation in the development of schedule of deliveries for distributors to the Eastern part during the ATO. Calculation of compensation costs for the shipments from safe towns in Donetsk, Lugansk.

Development of electronic systems of data interchange and transport ordering SAP, AURORA, CARGO, testing, training warehouses staff work with the transport module of the program.

Checking of validation of transport invoices, timely processing and transfer to financial department for payment.

Approval of transport rates (import and Ukrainian shipments) in the case of problematic situations related to the exchange rate and fuel cost appreciation.

Collection of information, analyses, based on reports from SAP, AURORA, CARGO for measuring the quality of services, delivery on time of products. Reporting on the results of Customer Service Department.

• Preparation and signing the contracts with expeditors. Approval of transport rates.
• Definition of shipment routes and quantity of delivery points according to the delivery orders of products.
• Monitoring of timely check-in of trucks, supervision of trucks during the shipments
• Analysis and optimization of transport costs.
• Monitoring of completing storage
• Dealing with reclamations from distributors
• Control on returning the documents from distributors
• Checking of validation of transport invoices, timely processing and transfer to financial department for payment.

Accepting, registration, processing, control orders from distributors

Organization of delivery of goods to distributors

Preparing the documents for delivery of goods for distributors

Dealing with reclamations of consumers

Maintenance of procedure on the facts of shortage, damage of product

Preparation and monitoring of contracts with distributors.

Implementation of procedure of returning the goods, scheduling of pallets return from distributors

Management of distributors warehouses

Reporting and control of financial transactions with distributors

Preparation of summary reports on payment services, storage and sales-bonus.