Finance Analyst/ Фінансовий аналітик

Position:    Finance Analyst 

Location:    Kyiv, Ukraine 

Department:    Finance 

Reports to:    Director of Finance and Administration

Background: 

Global Communities is responding to the crisis in Ukraine, delivering humanitarian, recovery, and development assistance through a community-led response. Global Communities’ response is designed with the goal of saving lives, reducing suffering, and addressing urgent needs while supporting communities to lead their own response and prepare for recovery.   

Responsibilities: 

The overall responsibility of Finance Analyst will be the key focal point for budget control and monitoring activities in the finance department and support the budgeting and budget control functions of GC portfolio in Ukraine, work collaboratively internally with entire finance, program and operations teams to ensure appropriate budgetary control are in place. The Finance Analyst will work under the direction of the Finance Director and manage the BvAs and financial analysis. 

 The Finance Analyst is responsible for the following: 

• Maintain timely and accurate pipelines of the projects. 

• Ensure BvAs are updated with actual cost as soon as accounting periods are closed. 

• Ensure distribution of BvA reports to budget holder is completed in a timely and accurate manner. 

• Ensure accurate coding of actual costs against budget commitments on the life of project, coordinate with the budget holder and Finance Manger adjustments as needed.  

• Work with Budget Holders on the monthly review of the budget forecast to improve the accuracy of the projects’ pipelines, ensure that pipelines are updated with actual and projection numbers, flag issues to the Finance Director and highlight potential over and/or under spending. 

• Active participation in the grants review meeting to ensure necessary actions are taken. 

• Perform variance analysis to track deviations of actual spending patterns versus forecasted patterns. 

• Prepare and maintain the offices’ annual operating budget and other required expenditure and planning tools. 

• Work with the Finance Director on the preparation of proposals’ budgets, review the programmatic costs and ensure proper budgeting of the operational costs, consolidates the financial inputs into donor templates, and ensure all the donor annexes and properly filled and linked. 

• Work with the Finance Director on budget modifications. 

• Develop reports, dashboards, and data visualization tools in innovative ways to correspond to the management needs and allow project teams to track against established budget, activity and milestones. 

• Coordinate cashflow with the Finance Director and the Finance Manager, draft cash draw request and analysis the gaps and variances in cashflow. 

• Maintain calendar for donor reporting, draft donor financial reports and ensure the reports are complying to donor reporting formats and timely submitted as per contractual requirements. 

• Provide financial data to other unites for reporting purposes. 

• Work with the Finance Director to develop the training and orientation of program and operations team on budget management tools and procedures. 

• Assist Accounting and Finance team to develop and automate key reports.  

• Work with Finance Managers, Operations, P&C and Program to ensure the financial coding is correct. 

• Perform any other duties and tasks, which are commensurate with the responsibilities and level of the post. 

Education and Training 

• A BA in finance, accounting required; advanced degree preferred. 

Experience 

• Strong knowledge of International Accounting Standards. 

• A minimum of 4 years progressive financial management experience in similar level position required, preferably in large scale, complex programs. 

• At Least 1 year of experience in the financial management of international donor funded programs. 

• Strong understanding of USAID, BHA and other major donor regulations.   

• Strong reporting and data analytics skills and proven track record of working and monitoring complex budgets. 

• Experience in communicating financial information with non-financial leaders and colleagues. 

Technical skills 

• Highly developed time management and prioritization skills and ability to meet multiple deadlines in high paced, fluid environment. 

• Excellent planning, management, and coordination skills. 

• Excellent communication skills and proactive approach to contacting a range of stakeholders and budget holders. 

• High attention to details and ability to maintain quality deliverables. 

• Flexible and adaptable to changing working condition. 

• Computer skills: advanced skills with Microsoft Excel and all MS Office applications are required. Basic knowledge of SQL, cloud-based planning tools and knowledge of PowerBI is desirable. 

Language skills 

• Good command of spoken and written Ukrainian and English is mandatory. 

Please be advised that only shortlisted candidates will be contacted. Applications in languages other than English will not be considered. This position is open to Ukrainian citizens only.

Global Communities is committed to ensuring a safe and respectful environment for all staff, representatives, partners, participants, and anyone with whom Global Communities interacts worldwide, especially children and adults at risk. All Global Communities staff and representatives are explicitly prohibited from engaging in any activity that may result in any kind of breach of our safeguarding policies. In addition, it is Global Communities’ policy that it is the responsibility of anyone engaged with Global Communities to proactively build a safe and supportive environment in our work. All our staff and representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.

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