Emergency Project Officer

ACTED — французька неурядова організація, заснована в 1993 році, яка підтримує вразливі верстви населення, які постраждали від гуманітарних криз у всьому світі. ACTED надає постійну підтримку вразливим громадам шляхом забезпечення стійкості післякризових заходів та готовності до довгострокових викликів, що стоять перед населенням, з метою подолання циклу бідності, сприяння розвитку та зменшення вразливості до катастроф. Наші співробітники завжди готові реагуванню в надзвичайні ситуації, підтримці та відновленню сталого розвитку через 450 проектів у 43 країнах.

Assignment

The Emergency Project Officer, under the supervision of the Emergency Projects Coordinator and with the technical support of the Project Coordinator WASH/Shelter and Partnership Coordinator, will be responsible for the timely implementation of ACTED’s Emergency Response Mechanism (ERM) in Eastern Ukraine.

The Emergency Project Officer will support on the planning, implementation and reporting of ACTED’s ERM, which consists of the provision of essential items in WASH, Shelter and food assistance sectors to frontline areas. Based on project needs, but this may include conducting needs assessments, coordinating and managing distributions of humanitarian aid and coordination with local authorities, local partners and other stakeholders to ensure timely and effective project implementation.

Functions: 

Project Planning

• Jointly with the Emergency Projects Coordinator and the Emergency Response Team (ERT) support planning the stages of project implementation in their oblast.
• Provide support in arranging and attending meetings with external participants to improve coordination between local authorities, humanitarian organizations and UN agencies to facilitate smooth project implementation. 
• Promote and share ideas for improvement and necessary changes in the activities based on lessons learned and best practice guidance (ACTED internal and external cluster guidance).

Project Implementation

• Together with the Emergency Projects Coordinator and the relevant Project team, support the implementation of the relevant project activities, this may include, but is not limited to:

- conducting rapid needs assessments in the field;

- based on assessment data, assisting with identification of specific project locations

- manage distributions in a safe and transparent manner, and prepare and ensure all relevant project documentation is properly completed;

- providing support and guidance to CSOs implementing activities in the targeted area, including monitoring visits and providing relevant and constructive feedback to ensure required milestones are met per the project schedule;

- engaging with local authorities, local organisations and other stakeholders on an on-going basis to communicate project updates and request relevant permissions, cooperation or support (as applicable).

• Ensure that the activities target the most vulnerable and that beneficiaries are selected in line with the relevant programmatic targeting criteria and donor guidelines, and in line with ACTED standards.
• Track progress of activities in line with the pre-established workplan, and project indicators, together with the Emergency Projects Coordinator and ERT and take appropriate steps to adjust project activities if needed.
• Anticipate and mitigate day to day obstacles/problems rand trouble-shoot any unforeseen challenges during the project implementation, including contributing to ACTED’s project risk register.
• Swiftly identify issues that may result in programmatic or reputational risk for ACTED and its donors, and:

- immediately refer such issues to the Area Coordinator and the relevant Project team / Compliance & Transparency team (as applicable); and

- where requested, participate in the process /decisions to mitigate/overcome such risks.

• Where requested, develop external communication materials and ensure their proper presentation / distribution to partner humanitarian organizations, state and local authorities (directly or via ACTED liaison team as directed).

Internal reporting and coordination

• Liaise regularly with the logistics and/or finance teams to facilitate project’s FLAT procedures.

Experience and skills:

• At least 1 year of experience in the humanitarian and/or development sector (strongly preferred).
• University level education in social sciences, political sciences, public administration, research or relevant field will be considered an advantage.
• Available for travel to the settlements located at proximity of the frontline, in security challenging environments, and for possible overnight stays in ACTED bases (Kyiv, Sumy, Dnipro and others, for up to 20% of the time).
• Good knowledge of the workings of local government systems.
• Previous experience drafting reports and memos and making presentations.
• Proven ability to work autonomously, and at distance, with strong reporting skills.
• Proven ability to work in Microsoft Excel, Word and Outlook.
• Fluency in Ukrainian and a working knowledge of spoken and written English is required (preferred).
• Motivated to work as part of a teamwork in a multicultural environment, requiring flexibility and ability to work to tight deadlines.

Ми пропонуємо

• Офіційне працевлаштування;
• Регулярний перегляд зарплат;
• 28 календарних днів відпустки на рік;
• Дружня мультикультурна команда;
• Комфортний офіс у центральній частині міста;
• Кар'єрний ріст;
• Медичне страхування після випробувального терміну (3 місяці).

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“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”