HR Coordinator

Polish Humanitarian Action (PAH) is currently looking for HR Coordinator to support the whole HR process.

General information:

• Organization: Polish Humanitarian Action (PAH), Warsaw-based international non-governmental organization with representation office in Ukraine
• Position: HR Coordinator
• Location: Kyiv
• Job terms: full-time
• Type of job: Labour contract
• Starting date: ASAP
• Duration: 12 months

About PAH:

Polish Humanitarian Action (PAH) is an international non-governmental organization which since 1992 has been providing humanitarian and development help worldwide. So far, the interventions have been carried out in 46 different countries. By possessing long-standing expertise in the implementation of projects in Water, Sanitation and Hygiene, Food Security and Livelihoods, as well as Nutrition and Education, PAH concentrates its global activities on ensuring sustainable and stable development of regions suffering from the consequences of armed conflicts, natural disasters and other humanitarian crises.

PAH has been present in Ukraine since August 2014 delivering humanitarian aid to the most vulnerable of the conflict-affected population. PAH provides assistance to internally displaced people, elderly and single mothers, working in the sectors of food security protection and livelihoods. PAH Ukraine is currently expanding programming from humanitarian to both early recovery and development-oriented interventions that provide sustainable livelihoods opportunities to the affected population.

For more information, please refer to www.pah.org.pl.

Key Duties and Responsibilities:

• Develop and implement employee engagement strategies aimed at fostering a positive work environment and improving staff retention.
• Collaborate with department managers to identify and address employee concerns and expectations, facilitating open lines of communication throughout the organization.
• Coordinate and support the implementation of diversity and inclusion initiatives to ensure an equitable workplace.
• Partner with management to align HR strategies with organizational goals and employee performance.
• Facilitate conflict resolution and provide guidance on employee relations issues to ensure a harmonious workplace.
• Lead the development and revision of personnel policies and procedures to adapt to changing organizational needs and legal requirements.
• Organize team-building activities and staff retreats to enhance teamwork and morale.
• Act as a liaison between staff and management to advocate for employee welfare and organizational objectives.
• Help to development of a strategic recruitment plan to attract top talent from diverse backgrounds.
• Manage the full recruitment lifecycle, from drafting job descriptions and posting job ads to screening resumes, conducting interviews, and negotiating employment offers.
• Implement innovative sourcing strategies, including social media recruiting, job fairs, and networking events to build a robust candidate pipeline.
• Collaborate with department heads to understand their hiring needs and develop specific recruitment strategies tailored to each department.
• Enhance employer branding by promoting the organization's culture and values in job postings and during interviews.
• Develop and maintain relationships with universities, industry organizations, and other relevant entities to support ongoing recruitment efforts.
• Utilize data-driven approaches to improve the recruitment processes, such as tracking key metrics like time-to-hire and cost-per-hire.
• Provide training and support to hiring managers on recruitment techniques and interview best practices to ensure consistency and fairness in selection processes.

HR Coordinator will be selected based on the qualification requirements described below:

• Higher professional education in the relevant field of study (master’s degree, specialist);
• Professional experience of more than 5 years
• At least 1 years of work experience in international or local NGO;
• Excellent verbal and written communication skills in English (is a must) and Ukrainian;
• Understanding of international humanitarian work;
• Good interpersonal skills;
• Strong drafting, analytical, and research skills
• Good working knowledge of Microsoft Office and Google Apps;
• Good organizational skills and discretion with confidential information;
• Proven ability to handle challenging workload;
• Ability to work independently and proactively.

What PAH offers:

• Work experience with the professional and flexible international NGO, which is one of the largest NGOs in the Central-Eastern Europe;
• Work in a dynamic and motivated team;
• Possibility to contribute to the development of protection programming of PAH;
• Competitive salary.

How to apply:

If you are interested in applying for this position, please send us the following documents prepared in ENGLISH:

• Short resume (max. 2 pages) including relevant information on your education and work experience;
• Short cover letter;
• Indication of your availability to start your work for PAH;
• Three references.

Only short-listed candidates will be contacted and invited for interviews.

Please note: due to the urgency to fill the post, recruitment will be done on the rolling basis, and PAH reserves the right to recruit before the deadline.