Administrative & Operations Support Specialist (Marketing Department), KYIV

JDE Peet’s is the world's leading pure-play coffee and tea company, with local roots dating back to 1753, and is headquartered in the Netherlands. We unleash the possibilities of coffee and tea in more than 100 countries with a portfolio of over 50 brands, including L’OR, Peet’s, Jacobs, Senseo, Tassimo, Douwe Egberts, OldTown, Super, Pickwick and Moccona.

What’s it like to work at JDE Peet’s?

We are people united by the power and possibility of tea and coffee. At JDE Peet’s, we thrive on the freedom to pursue opportunities, provoking new ideas to make an impact at scale. Our ambition is simple – JDE Peet's: unleashing the possibilities of coffee and tea.

We bring action to our intentions, following through on what was agreed, always pushing things forward. We offer our people a range of learning and development programmes to support their personal growth. We’ve worked hard to build an open, collaborative environment where you can approach anyone and be heard.

At JDE Peet's, we believe it’s amazing what can happen over a cup of coffee or tea. We also believe that a diverse and inclusive culture enables us to serve every coffee and tea lover in the best possible way. No matter who you are, where you come from, how you live your life, or how you enjoy your coffee or tea, you can fulfil your ambitions and contribute to our success.

When you grow, we grow, and coffee & tea grows.

Job Description

Marketing Services Specialist is charged with administrative support of Marketing department in terms of documenting of all Marketing projects according to JDE internal policies and local legislation for JDE business in UA in areas of:

• Procedural (processes and documents) support as Marketing administrative specialist;
• Handle all documentation related to marketing projects to ensure execution of marketing projects on time and in compliance with external (legal, tax, etc.) & internal regulations and policies; initiate updates & improvements of process where possible.
• Agency Relations Management in terms of document flow;
• Internal & cross functional cooperation on process; lead cross functional discussions to identify and agree approaches to project implementation (in terms of law and accounting regulations) and necessary process and documentation;
• Establish and ensure regular tracking of key KPIs: full documentation flow on projects, payments etc., ensure proper project documentation availability, tracking and archiving;
• Marketing Team training and consultation on legal, tax aspects and their influence on planned activities (with help of respective functions);
• Participate in the process of key templates development and update (eg. Contracts, Annexes), formats, processes for UA;
• Technical support to Marketing function (ensure full cycle docs flow process and timely SAP transactions);
• Coordinate alignment of cooperation schemes with Agencies;
• Ensure compliance vs. JDE policies via leading marketing self audits;
• Agency contracts handling and updates

Qualifications

• University degree in Economics / Finance;
• Basic understanding of Marketing processes and activities;
• At least 1 year of work experience in same areas
• Good knowledge of Documents flow, Taxation and Legal aspects of contracts creation;
• Analytical skills;
• Communication and presentations skills;
• Oral and written: English - intermediate, Ukrainian – Fluent;
• Can do and positive attitude, ability to manage different tasks simultaneously, team player, attentiveness to details.

Additional information

• Competitive salary and comfortable working conditions (hybrid format)
• Compensations & benefits (including insurance programs and meal allowance)
• Rewards & recognition program, learning and development in multicultural environment
• Democratic corporate culture and open management team
• Opportunity to become expert in coffee&tea