Executive Personal Assistant for CEO

Type of employment: Full-Time 
Type of work: Hybrid (please be ready to work in the office and remotely)

The ideal candidate will have one of the following locations:  Lutsk or Lviv

We are looking for a highly organized, proactive, and reliable Personal Executive Assistant to support the CEO in managing day-to-day operations, communication, and strategic priorities.
This role requires excellent communication skills, a high level of discretion, and the ability to handle multiple tasks with professionalism and attention to detail.

You will act as a trusted partner to the CEO, helping to manage their schedule, correspondence, and coordination with both internal teams and external stakeholders.

Key Responsibilities

• Manage and prioritize the CEO’s daily schedule, meetings, and appointments.

• Handle correspondence on behalf of the CEO (emails, messages).

• Anticipate the CEO’s needs, ensuring he has the resources for effective decision-making.

• Coordinate travel arrangements, itineraries, and logistics for business trips.

• Assist in managing confidential and sensitive information with integrity.

• Support the CEO in communication with partners, clients, and company teams.

• Keep track of key deadlines, follow-ups, and priorities.

• Help with planing and organizing company events, executive meetings, and internal calls.

• Handle administrative tasks efficiently and proactively suggest process improvements.

• Act as a key liaison between the CEO and senior leaders, clients, and stakeholders

• Prepare reports, presentations, and other documents as required

• Assist in the coordination of key projects and initiatives

• Add leverage to our social media posting and management to improve the CEO's brand awareness. 

Requirements

• 3-5+ years of experience as an Executive or Personal Assistant (preferably supporting C-level executives).

• Excellent written and spoken English (upper-intermediate or higher).

• Knowledge of business etiquette and corporate communication standards.

• Strong organizational and multitasking skills.

• Proficiency with tools like Google Workspace, Microsoft Office, Slack, Outlook or similar.

• High level of discretion and professionalism in handling confidential information.

• Ability to work independently and take ownership of tasks.

• Strong attention to detail and problem-solving mindset.

We offer:

• Medical insurance plan

• 24 work-days of paid vacations

• Sick leave (100% of coverage)

• High-growth, collaborative environment with inclusive teams

• Competitive compensation

• Home office setup support

• Continuous learning and development opportunities