Заступник директора з фінансової діяльності (Associate Director, Finance)

Length of contract until 30 September 2026

Project Description 

The Meeting Targets and Maintaining Epidemic Control (EpiC) project is an eight-year (2019–2027) global health project funded by the U.S. Department of State (DoS) as part of the President’s Emergency Plan for AIDS Relief (PEPFAR). EpiC operates in approximately 50 countries, addressing key public health challenges such as HIV/AIDS, pandemic preparedness, and global health security.  

In Ukraine, the project receives Global Health Security (GHS) funding to strengthen global, regional, and local public health systems, building on broad experience and existing capabilities that align with national GHS priorities and US Government goals. EpiC will support the national and regional public health institutions, health care facilities, the State Service of Ukraine on Food Safety and Consumer Protection’s research institutes and regional departments, academic institutions, as well as civil society organizations to strengthen GHS capacities in infection prevention and control (IPC), antimicrobial resistance (AMR), health emergency management (HEM), with a particular focus on the prevention, detection and response to infectious disease outbreaks of epidemic significance. All activities will be aligned with national regulations, guidelines and standards, as well as relevant international frameworks.   

FHI 360 is seeking qualified candidates for an Associate Director, Finance to be based in Kyiv, Ukraine. This position is open to Ukrainian nationals who are residing in Ukraine or are willing to relocate to Ukraine. Professional proficiency in written and spoken Ukrainian is required. 

Job Summary: 

The Associate Director (AD), Finance, will be responsible for the overall financial management of the EpiC project in Ukraine. The AD will ensure compliance with FHI 360, U.S. Government and Ukraine financial and accounting procedures, rules and regulations; will lead budget development, financial reporting, monitor program expenditures; and maintain financial filing systems. S/he will be responsible for  monitoring and compliance of the financial systems for the project. The position will provide guidance, monitoring and supervision to the project team and other members of the finance team. S/he will ensure that USG resources are appropriately directed to project priorities and are in line with project work plans. S/he will work closely with FHI 360 country, regional and HQ offices to monitor and ensure the financial health of the project and to prepare internal and external reports and deliverables.  

Job Responsibilities

• Budget development and financial reporting, monitor program expenditures, and maintain financial filing systems.  
• Conduct revenue forecasting and regular, accurate financial pipeline analyses and prepare monthly financial reports for internal analysis and tracking purposes, to be reviewed with the EpiC Ukraine Senior Management Team and EpiC HQ.  
• Regularly review the status of project funds and prepare monthly cash requests 
• Provide and direct other finance staff to support to the Grants team for the financial management and monitoring of subawardees, including conducting pre-award assessments, reviewing monthly invoices and supporting financial documentation, supporting sub audits, conducting financial compliance checks/site visits, etc.
• Review all payment requests and the appropriateness, accuracy, completeness, and proper coding of all expenditures according to FHI 360 policies. 
• Work closely with the FHI 360 Ukraine office to manage and mitigate identified financial risks.
• Support execution of the EpiC Ukraine procurement plan by overseeing financial management support for supplies and equipment, with support from enterprise services. 
• Liaise with internal and external auditors to review project financial management 
• Work closely with EpiC Project Director in Ukraine and Headquarters staff to monitor and ensure the project's financial health and to prepare internal and external reports and deliverables.  
• Supervise and mentor a team supporting project finance and closely coordinate with procurement and grants teams to ensure alignment; 
• Support EpiC Ukraine team in building and maintaining strong relationship with donors, partners, and other stakeholders. 

Applied Knowledge & Skills: 

• Comprehensive knowledge of concepts, practices, and procedures with accounting, financial controls and financial information systems. 
• Excellent oral and written communication skills. 
• Excellent and demonstrated organizational skills. 
• Excellent and demonstrated project management skills. 
• Ability to influence, motivates, and negotiates and work will with others. 

Education and Skills & Experience: ** 

• Bachelor's Degree in Accounting or Finance or related field or equivalent required. 
• Certified Public Accountant (CPA) or any other relevant professional certification/qualification is a plus. 
• At least eight years of accounting, operations, and financial management of large-scale, international development assistance programs. Previous experience managing financial and operations teams. 
• Five years of relevant experience with financial analysis, financial reporting, cash flow analysis, budget development, and forecasting, preferably on international health projects; 
• Demonstrated experience with USG cost principles, including PEPFAR regulations, GAAP accounting rules, and grants contract management
• Demonstrated experience and skills in developing and managing large budgets, in overseeing month-end close-out tasks, cash requests, labor, and shared cost allocation. 
• Experience developing and/or implementing finance and accounting policies, procedures, and systems; 
• Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with donors, counterparts, and representatives from other key stakeholders such as NGOs, CSOs, and the private sector. 
• Familiarity with the Ukraine public health sector, non-governmental organizations (NGOs) and community-based organizations (CBOs) in Ukraine is highly desirable. 
• Capable of working in both direct and matrixed reporting relationships as well as accomplishing goals under broad direction in an independent manner.  
• Strong problem solving, organizational, multi-tasking, and time management skills, with the ability to work to tight deadlines. 

Successful experience supervising and coaching finance and operations staff and fostering a positive team environment. 

• Articulate, professional and able to communicate in a clear, positive manner with clients and staff. 
• Must be able to read, write and speak fluent English and Ukrainian. 

Typical Physical Demands: 

• Typical office environment. 
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard. 
• Ability to sit and stand for extended periods of time. 
• Ability to lift/move up to 5 lbs.

Technology to be Used: 

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment. 

Travel Requirements: 

• Less than 10% 

Please apply via the link above on the vacancy website or email your CV and Cover letter to Відправити резюме with ‘Associate Director, Finance’ in the subject line. Only applications submitted in English will be considered. 

Candidates with disabilities are encouraged to apply