Управитель(ка) з питань бюджету та звітності/ Budget & Reporting Coordinator

Location: Kyiv

Duration: till 31.12.2026 with likely extension

Starting date: TBD

Compensation and benefits: 2,377.14 € - 2,790.56 €, 200 € (Risk allowance), Private Medical Insurance, PSS Service.

CARE

CARE is among the world’s largest international non-governmental humanitarian relief and development confederations. CARE was founded in 1945 by American charity organizations in to overcome the food crisis 

in Europe after World War II.  It has a confederation organizational structure. Now country offices work in more than 110 countries of the world. CARE's humanitarian aid reached about 200 million people. The organization pays special attention to the expansion of women's rights and opportunities CARE strictly adheres to the principles of a human dignity, gender equality, non discrimination, and equal access to humanitarian services for all people, regardless of sex, age, gender identity, political or religious affiliation, or origin.

CARE’s vision is to seek a world of hope, inclusion, and social justice; where poverty has been overcome and people live in dignity and security. To maximise the impact of our work and to create more equitable and sustainable structures we work closely with civil society, government institutions and the private sector in our partner countries. We attach particular importance to working with local project partners, especially with organisations that promote 

women‘s rights and opportunities. They are an important   guarantee of sustainable success and that our activities 

are aligned with the real needs of the people. Together we  develop solutions, involve local institutions such as

authorities, governments, local councils or informal groups   such as women‘s groups. In this way, we ensure that local expertise is always at the forefront and guides our actions. We work with partners who share our vision and goals. The  relationship with our partners is built on the firm foundation of our values, mutual trust, transparency, equality and the will to learn from each other. 

Context in Ukraine

CARE launched its humanitarian operations in Ukraine in March 2022, in direct response to the full-scale invasion and the rapidly escalating humanitarian crisis. As millions of people were forced to flee their homes and critical infrastructure came under attack, CARE mobilized to provide immediate, life-saving assistance to conflict-affected communities across the country. In the initial phase of the response, CARE focused on meeting urgent needs through a multi-sectoral humanitarian approach, including cash assistance, water, sanitation and hygiene (WASH), protection, sexual and reproductive health (SRH) and shelter support. From the outset, protection and dignity were central to all interventions, guiding programme design and delivery across sectors. 

Since 2022, CARE-supported programmes have reached more than 1.5 million people across Ukraine.  

CARE UKRAINE

CARE’s response in Ukraine is implemented primarily through partnerships with Ukrainian civil society organisations, including women-led groups and women’s rights organisations that are deeply rooted in the communities they serve. More than 70% of CARE’s funding in Ukraine is channelled through national partners, strengthening local leadership and enabling sustainable, community-driven humanitarian action. Since the start of its operations in the country, CARE has partnered with over 20 national organisations, including Stabilization Support Services,  Girls, YurFem, East SOS, Avalyst, Women’s Perspective, and others.  

A defining feature of CARE’s work in Ukraine is its leadership in advancing gender-responsive humanitarian action. Together with the NGO Girls, CARE co-chairs the Gender in Humanitarian Action (GiHA) Working Group in Ukraine and was among the first organisations to conduct and publish Rapid Gender Analyses in response to the crisis. The evidence and recommendations generated through these analyses have since informed a gender-sensitive and gender-transformative approach to humanitarian response across Ukraine, influencing both CARE’s programming and wider sectoral practices. 

In practice, this commitment is reflected in CARE’s strong programmatic focus on protection, with particular emphasis on preventing and responding to gender-based violence (GBV) and addressing psychosocial needs. CARE and its partners provide GBV case management, psychosocial and legal support, and dignity kits, working closely with trusted women-led and women’s rights organisations to ensure services are accessible, survivor-centred and contextually appropriate. 

General objectives 

Budget & Reporting Coordinator 

The Budget & Reporting Coordinator ensures that all donor reporting obligations are met in a timely and accurate manner, supports project and country-level budget management, and acts as the focal point for PeopleSoft financial reporting and SPC cost allocations. The position provides critical support to the Finance Manager in preparing consolidated financial analyses, including contributions to the Master Budget. 

Function 

Responsibilities 

Budget Management Support 

• Provide technical support to the Finance Manager in preparing and updating the Yearly Master Budget, particularly in consolidating donor-funded and flexible/unrestricted budgets. 
• Assist in preparing draft budget proposals in collaboration with Business Development, Program Managers, and Support Departments, ensuring compliance with donor and CARE DE requirements. 
• Participate in developing budget guidelines for the Country Office. 
• Assist in consolidating budgets for forecasting and donor negotiations. 

Donor Approved Budgets (DAB) & Coding 

• Prepare and process Donor Approved Budget (DAB) forms for new projects, ensuring accurate workflows and submission to SSC. 
• Verify quarterly budget uploads in PeopleSoft and coordinate corrections if required. 
• Assign and communicate Fund Codes, PIDs, and Activity IDs for proper coding of expenditures. 

Budget vs. Actual (BvA) Reporting 

• Lead the monthly BvA process: extract data from PeopleSoft, prepare reports, and share them with Project Managers, Area Managers, and SMT. 
• Facilitate regular financial review meetings with Project Managers to review burn rates, variances, and possible budget revisions. 
• Provide technical support for budget revisions, cost extensions, and no-cost extensions in collaboration with Finance Manager and Program Managers. 

Donor Reporting 

• Prepare draft donor financial reports (interim and final), ensuring compliance with donor regulations and alignment with narrative reports. 
• Maintain and regularly update the donor reporting schedule and ensure timely submissions. 
• Archive all donor reports (hard and electronic copies) according to CARE documentation policy. 

PeopleSoft & SPC 

• Act as the focal point for PeopleSoft reporting, mastering relevant accounting and reporting modules. 
• Perform the SPC Allocation process on a monthly basis in line with CARE’s SPC Policy, including reconciliation from generic Activity IDs to the correct donor budgets. 
• Provide technical support and guidance to finance and program colleagues on PeopleSoft reports and budget monitoring tools. 

Audit & Compliance 

• Provide documentation and analysis required for internal and external audits, especially on donor financial reports, BvA, and budget reconciliations. 
• Support implementation of audit recommendations related to donor reporting and budget management. 

Capacity Building & Team Support 

• Support capacity building of Program, Grants, and Finance staff on budget monitoring, donor compliance, and use of PeopleSoft reports. 
• Provide mentoring to finance team members who support budget and reporting functions. 
• Act as back-up to the Finance Manager on donor reporting and budget monitoring tasks when required. 

Partner Capacity Building Support 

• Upon request from the Partnership Department, participate in partner capacity building activities, including training sessions, workshops, and field visits. 
• Support the delivery of technical guidance, mentoring, and coaching to Partnership finance officers as needed. 
• Based on project audit findings, support the Partnership Department in addressing partner-related audit issues by sharing recommendations, documenting observations, and providing feedback to strengthen partners’ operational and programmatic capacities. 

Other Duties 

• Maintain updated grant files, including budgets, donor reports, and approvals. 
• Stay informed about donor regulations and share relevant updates with colleagues. 
• Provide operational support to the Finance Department as required. 
• Ensure strict confidentiality of all financial data and transactions. 

 Mandatory criteria:

• A Bachelor’s degree in accounting, finance, development finance, or related field is a distinct advantage. Master’s degree and/or accounting designation preferred.
• At least 7 years of experience in operations management in international INGOs,
• Experience working in humanitarian sector minimum 5 years,
• Proven experience in managing large budgets and working with donors.
• Advanced skills in Microsoft Office applications and working knowledge of Peoplesoft Accounting Software.

Expected

• Excellent interpersonal, communication and listening skills,
• Ability to take on a significant workload and work under pressure,
• Willingness to travel occasionally to the field location (Dnipro & Odessa)
• Proven experience in working with national partners, local/government authorities
• Adaptability, cultural awareness and ability to work with various nationalities and cultural pattern
• Skills in capacity building of national team.
• Fluency in English both in writing and speaking.
• Proven leadership skills and a competence in people management
• Competence in providing technical guidance and training
• Proven analytical and critical thinking skills
• Ability to take on a significant workload and work under pressure,
• Excellent interpersonal skills, ability to work on one’s own and complete tasks and produce high quality output.
• § Proactive in problem solving, initiating actions and making operational decisions.

The main responsibilities include:

Accountability within CARE: 

A commitment to CARE values and CARE’s integrity framework is critical to working with CARE. Any candidate offered a job with CARE will be expected to adhere to the following key areas of accountability: 

• Comply with CARE’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area. 
• Report any concerns about inappropriate behaviour of a CARE staff or partner.

Safeguarding:

Children and vulnerable adults who come into contact with CARE as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that CARE shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates. 

Gender equality: 

CARE is committed to meeting the standards of the CARE International Gender Policy (2019). Through this policy, CARE seeks to promote the equal realization of dignity and human rights for girls, women, boys and men in all diversities, and the elimination of poverty and injustice. Specifically, this policy seeks to improve the explicit incorporation of gender in programmatic and organizational practices. 

How to apply:

CARE values equal opportunities and diversity. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability. 

Please send your CV (in pdf format max. 4 pages) and a cover letter in English to Відправити резюме , no later than 16.03.2026.  Please name your documents Surname_CV, Surname_Cover Letter.  Put “Job Title Name” as the subject title of your email: Відправити резюме

The candidates are interviewing on a rolling basis. The organisation reserve the right to fill the position prior to the closing date.

Please note that only shortlisted candidates will be contacted.   References will only be contacted after the interview. 

Please pay attention - this position is open only for national candidates.

People with disabilities are encouraged to apply. War veterans are encouraged to apply.