PROJECT COORDINATOR ASSISTANT

Medecins Sans Frontieres (MSF – Doctors Without Borders) is an international, independent, medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural or man-made disasters to populations in danger in more than 70 countries.

Duration: till April 30

Workplace:

Kyiv office

Main purpose: 

Provide support to the Project Coordinator in the administrative part of coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up, providing translations and interpreting in order to ensure the smooth running of the project.

Accountabilities

• Monitor and report on key issues (security, risk, etc.) to the Project Coordinator and provide support in analysing contextual information, through a sound knowledge of counterparts, in different administrations in order to improve decision making processes.
• File and update field contacts and correspondence (with other NGOs, UN agencies, local authorities, media, etc) in order to ensure information sources accuracy and its availability on regular basis.
• Assist the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows
• Assist the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities) in order to improve awareness and public opinion adhesion.
• Ensures the continuity of relations with local actors and keeps updated the list of contacts.
• Organize advocacy contacts and appointments for the Project Coordinator with local authorities and partners to ensure the continuity of relations with local actors and involved counterparts.
• Execute clerk-related activities as well as prepare and conduct briefings on the project context to new employees in order to facilitate their integration onboard and within the project environment.
• Translate documents and act as an interpreter when needed

MSF Section/Context Specific Supply Accountabilities

Works in the frame of the emergency project (short term) in Kyiv city and Oblast, to provide ad hoc support to the PC (and PMR if necessary)

• Translation and interpretation during meeting (verbal, written)
• Drafting of documents, correspondence, etc
• Liaison with government agencies, institutions, partners, NGOs etc
• Occasionally, if holding a valid driving licence and if willing to, may be used as a Driver (Optional)

Should be familiar with the humanitarian work framework and mindset. Knowledge of the Ukrainian health system and social services system is an asset, as is a pre?established professional network within local and international NGOs, including volunteer groups.

Education

Desirable, university degree.

Experience

Desirable two years previous  experience in similar jobs in the field of humanitarian aid with MSF or other NGOs.

Optional and desirable: driving licence an driving experience (city cars).

Languages              

Essential English and Ukrainian

Knowledge

Essential computer literacy (word, excel)

Competencies

• Results
• Teamwork
• Flexibility
• Commitment
• Stress Management 

Monthly gross salary 60 000 UAH.

The interested candidates should submit their application in English before 20.03.2026 (No cover letter, just a CV)  Subject: PROJECT COORDINATOR ASSISTANT

Start of contract: Asap

Please note that Medecins Sans Frontieres reserves the right to close this vacancy prior to the application deadline if a suitable candidate is identified.

Please note that only shortlisted candidates will be contacted.